Within Teamwork Projects, user permissions and access varies for standard users and collaborators.
Standard users can have full access to your site, and permissions right up to site administrator level if you wish.
When you add a user as a collaborator, they will not count towards the cost of your subscription but they will have reduced permissions compared to standard users.
| Permission | Standard User | Collaborator |
|---|---|---|
| View Project Updates | ✔ | ✔ |
| - Add Project Update | ✔ | ✔ |
| View Tasks & Milestones | ✔ | ✔ |
| - Update Milestones | ✔ | ✗ |
| - Update Task Lists | ✔ | ✗ |
| - View Estimated Time | ✔ | ✗ |
| - Update Tasks | ✔ | ✗ |
| View Messages & Files | ✔ | ✔ |
| - Update Messages | ✔ | ✔ |
| - Update Files | ✔ | ✔ |
| View Time Log | ✔ | ✔ |
| - Can View Other People's Time | ✔ | ✔ |
| - Can Access Billing | ✔ | ✗ |
| - Can Log Time | ✔ | ✗ |
| View Notebooks | ✔ | ✔ |
| - Update Notebooks | ✔ | ✗ |
| View Risk Register | ✔ | ✔ |
| View Links | ✔ | ✔ |
| - Update Links | ✔ | ✗ |
| Set Privacy on Items | ✔ | ✔ |
| Is Just an Observer Here | ✔ | ✗ |
Note: The update permission for files and messages only applies to items created by the collaborator themselves.
Collaborators will also have different access abilities to certain areas of your Teamwork Projects site:
| Area | Project Admin | Standard User | Collaborator |
|---|---|---|---|
| Site Level: | |||
| Home | ✔ | ✔ | ✔ |
| - Dashboards | ✔ | ✔ | ✗ |
| Everything | ✔ | ✔ | ✗ |
| Projects | ✔ | ✔ | ✔ |
| - Archived Projects | ✔ | ✔ | ✗ |
| Calendar | ✔ | ✔ | ✗ |
| Status | ✔ | ✔ | ✗ |
| People | ✔ | ✔ | ✗ |
| Project Level: | |||
| Overview | ✔ | ✔ | ✔ |
| Tasks | ✔ | ✔ | ✔ |
| Milestones | ✔ | ✔ | ✔ |
| Messages | ✔ | ✔ | ✔ |
| Files | ✔ | ✔ | ✔ |
| Time | ✔ | ✔ | ✗ |
| Billing | ✔ | ✔ | ✗ |
| Notebooks | ✔ | ✔ | ✔ |
| People | ✔ | ✗ | ✗ |
| Settings | ✔ | ✗ | ✗ |
Note: If a collaborator needs any of these restricted permissions, they will need to be upgraded to a standard user.
| Area | Owner Company Site Admin | External Company Site Admin | |
|---|---|---|---|
| Site Level: | |||
| Home | ✔ | ✔ | |
| Everything | ✔ | ✔ | |
| Projects | ✔ | ✔ | |
| Calendar | ✔ | ✔ | |
| Status | ✔ | ✗ | |
| People | ✔ | ✔ | |
| Profile Level: | |||
| Site Settings | ✔ | ✗ | |
| Subscription | ✔ | ✗ | |
| Site-level Templates | ✔ | ✗ | |
Note: Owner company site administrators can access all items across the site, regardless of privacy settings.
For more information, see: Standard user and collaborator license types