Within Teamwork, user permissions
and access varies for standard users and
collaborators.
Standard users can have full access to your
site, and permissions right up to site
administrator level if you wish.
When you add a user as a collaborator, they
will not count towards the cost of your
subscription but they will have reduced
permissions compared to standard users.
| Permission | Standard User | Collaborator |
|---|---|---|
| View Project Updates | ✔ | ✔ |
| - Add Project
Updates | ✔ | ✔ |
| View Tasks & Milestones | ✔ | ✔ |
| - Add Milestones | ✔ | ✗ |
| - Add Task Lists | ✔ | ✗ |
| - View Estimated Time | ✔ | ✗ |
| - Add Tasks | ✔ | ✗ |
| View Messages & Files | ✔ | ✔ |
| - Add Messages | ✔ | ✔ |
| - Add Files | ✔ | ✔ |
| View Time Log | ✔ | ✔ |
| - Can View Other
People's Time | ✔ | ✔ |
| - Can Access Billing | ✔ | ✗ |
| - Can Log Time | ✔ | ✗ |
| View Notebooks | ✔ | ✔ |
| - Add Notebooks | ✔ | ✗ |
| View Risk Register | ✔ | ✔ |
| - Add Risks | ✔ | ✗ |
| View Links | ✔ | ✔ |
| - Add Links | ✔ | ✗ |
| View People * | ✔ | ✔ |
| Set Privacy on Items | ✔ | ✔ |
| Is Just an Observer Here | ✔ | ✗ |
* Users in the owner company and
users with permission to manage people
will always have permission to view people
on projects.
Note: The add permission for
files and messages only applies to items
created by the collaborator themselves.
Collaborators will also have different
access abilities to certain areas of your
Teamwork site:
| Area | Project Admin | Standard User | Collaborator |
|---|---|---|---|
| Site Level: | |||
| Home | ✔ | ✔ | ✔ |
| - Dashboards | ✔ | ✔ | ✗ |
| Everything | ✔ | ✔ | ✗ |
| Projects | ✔ | ✔ | ✔ |
| - Archived Projects | ✔ | ✔ | ✔ |
| - Portfolio | ✔ | ✔ | ✗ |
| - Templates | ✔ | ✔ | ✗ |
| Calendar ** | ✔ | ✔ | ✔ |
| Status | ✔ | ✔ | ✗ |
| People | ✔ | ✔ | ✗ |
| Project Level: | |||
| Overview | ✔ | ✔ | ✔ |
| Tasks | ✔ | ✔ | ✔ |
| Milestones | ✔ | ✔ | ✔ |
| Messages | ✔ | ✔ | ✔ |
| Files | ✔ | ✔ | ✔ |
| Time | ✔ | ✔ | ✗ |
| Billing | ✔ | ✔ | ✗ |
| Notebooks | ✔ | ✔ | ✔ |
| People (view access) | ✔ | ✔ | ✔ |
| - Manage People | ✔ | ✗ | ✗ |
| Settings | ✔ | ✗ | ✗ |
** Collaborators can be granted view-only
access to the calendar via their profile
permissions.
- This will give them access to the
site-level Calendar tab along with the
Events subsection of the Home
area.
- They will not have the ability to
create calendar events or generate
iCal feeds.
Note: If a
collaborator needs
any of these restricted permissions, they
will need to be upgraded to a standard
user.
| Area | Owner Company Site Admin | External Company Site Admin | |
|---|---|---|---|
| Site Level: | |||
| Home | ✔ | ✔ | |
| Everything | ✔ | ✔ | |
| Projects | ✔ | ✔ | |
| Calendar | ✔ | ✔ | |
| Status | ✔ | ✗ | |
| People | ✔ | ✔ | |
| Profile Level: | |||
| Site Settings | ✔ | ✗ | |
| Subscription | ✔ | ✗ | |
| Site-level Templates | ✔ | ✗ | |
Note: Owner company site
administrators can access all items across the
site, regardless of privacy settings.
For more information, see: Standard User and Collaborator License Types