Quick answer: To set defaults for new tasks in a task list, click the three dots beside the task list name in Table or List view, select Edit List and open the Defaults tab. Set the default billable setting and task properties, such as who should do the task. You can also set defaults when you create a task list.
Within Teamwork.com, you can set default values on your task list to be applied to new tasks added to the list.

When creating a new task list, you can choose the values to be applied under the Defaults tab.

How do I set task defaults for a task list in Teamwork.com?

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To edit the defaults for an existing task list, click the three dots to the right of the task list name in the Table or List area of the project and select Edit List from the dropdown menu.

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In either the Edit Task List or Add Task List modal, you can customize the default settings for new tasks via the Defaults tab.

  • Time - choose a default billable setting for time logged on tasks in the task list.
    • Inherit the default already set at project-level or customize for the task list.
    • Note: This can be overridden when logging time.
  • Defaults for new tasks - set specific values for different task properties to be applied each time a new task is created in the list. 
  • Apply these defaults to existing tasks in the list

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The defaults you choose will apply to the individual tasks added to the task list.

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  • Task details:
    • Who should do this - choose specific people, companies, or teams to be assigned to tasks. 
    • Start date - Day 1 (Today), Day 2 (Tomorrow), through to day 365.
    • Due date - Day 1 (Today), Day 2 (Tomorrow), through to day 365.
    • Description
  • Priority
  • Progress & Time
    • Progress percentage
    • Estimated time
  • Followers - choose specific people, companies, or teams to be added as followers of tasks in the task list. You can also customize which updates they receive:
    • Follow options: All notifications, task changes, or comments.
  • Tags
  • More:
    • Privacy
    • Reminders
      • Note: A default due date is required to be set before you can set default reminders.
    • Board column - this option will only show if at least one column has been created on the project.
    • Custom fields 
      • Note: Custom fields are available on per-user Premium/Grow subscriptions and above.

Tasks created via email will also inherit these default values unless you specify different values using supported task commands.



For more information, see: Using Task List Templates

Frequently asked questions

Can the defaults apply to tasks already in the list?

Yes. Use the option to apply these defaults to existing tasks in the list.

Can the default billable setting be changed when logging time?

Yes. It can be overridden when logging time.