Available on Scale subscriptions.
What
Configure how weekly time is reviewed across your organization: enable time approvals, assign approvers, define approver scopes, and manage locked timesheets.
Why
  • Protect financial accuracy by ensuring all time is verified before billing or reporting.
  • Create clear accountability with defined approver–submitter relationships.
  • Reduce admin overhead with structured approvals and automatic locking after approval.
  • Limit visibility so each approver only sees timesheets for the users assigned to them.
Who
  • Site admins can set up time approvals, assign approvers, manage approval scopes, and reopen locked weeks.
  • Standard users with permission to manage time approvals can be assigned as approvers and review and approve time for only the users assigned to them.
When
Set this up before weekly timesheet submission begins and whenever your team structure changes.
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Before you start

  • Enable time tracking for your site.
  • Decide who will act as time approvers for your organization.
  • Define which users each approver is responsible for.
  • Weekly time periods determine approval cycles — each week is approved as its own timesheet.

Enable time approvals

  1. Click your profile icon in Teamwork.com's main navigation menu.
  2. Select Settings.
  3. Switch to the Time tab.
  4. Toggle on Enable time approvals.
    Time approvals toggle in Time settings
Approvers can only edit time logs on projects they have permission to view.

Assign approvers & scopes

  1. Click + Add an approver.
  2. Select a user from the dropdown.
  3. Choose whose time the approver can manage:
    1. Everyone: Leave the People field unchanged.
    2. Specific people: Click the plus (+), then select each relevant user from the dropdown.
Time approver assignment options
Approvers only see timesheets for the users assigned to them.

Locked timesheets

  • Once approved, a timesheet is locked and cannot be edited or added to for that week.
  • Submitters can request that a locked timesheet be reopened.
  • Approvers and site admins can reopen locked weeks to allow updates before approving again.