Available on Scale subscriptions.
What
Review, edit, request changes, and approve submitted timesheets for the people assigned to you.
Why
  • Check submitted time before it is used for billing, reporting, payroll, or project performance.
  • Review logged time, billable and non-billable breakdowns, verification details, and approval status in one place.
  • Request updates before approval or re-open approved timesheets when changes are needed.
Who
  • Assigned approvers can review timesheets for the people assigned to them.
  • Site admins and other permissioned users may be able to review, approve, or re-open timesheets depending on setup.
When
Review timesheets as they are submitted for the configured approval period. Timesheets may be submitted and approved weekly or monthly.
← Swipe to scroll

Before you start

  • Time approvals must be enabled for your site.
  • You must be assigned as an approver or have permission to manage time approvals.
The approval period controls when timesheets are submitted and approved. Timesheet views control how users view and log time in My timesheet.

Open approvals

  1. Click Time in Teamwork.com's main navigation menu.
  2. Select the Approvals tab.
  3. Use the timeframe selector, arrows, search, filters, and sorting options to find timesheets that need review.
The Approvals area shows submitted timesheets based on your organization’s configured approval period. Weekly approval periods show weekly submissions, while monthly approval periods show one submitted monthly timesheet per user.
Image Placeholder
 

Understand review columns

The Approvals area includes review columns to help approvers assess submitted time before approving it.
 
Column
Description
User
Shows the person whose submitted timesheet is being reviewed.
Logged time
Total submitted time for the selected approval period.
Billable vs non-billable
Shows the breakdown between billable and non-billable submitted time.
Approval status
Shows whether the timesheet is unsubmitted, in review, or approved.
← Swipe to scroll


Review a timesheet

  1. Use the timeframe selector to move to the relevant approval period.
  2. Find the user whose timesheet you want to review.
  3. Open the timesheet details:
    1. For weekly approval periods, expand the user if separate submitted weeks are listed, then click an individual week.
    2. For monthly approval periods, click the user row to open the submitted monthly timesheet quick view.
  4. Review the submitted time, billable and non-billable breakdown, descriptions, projects, tasks, and totals.
  5. Use the Verified column as part of your review process to identify and check off submitted time that has already been verified. 
If additional unsubmitted time exists for the same approval period, the approval flow may highlight it during review so you can decide whether to request updates before approving.

Approve a timesheet

  1. Review the submitted timesheet details.
  2. If everything is correct, click Approve.
  3. Confirm the approval if prompted.

After approval, the timesheet status changes to Approved. Approved timesheets are locked to prevent further edits unless they are re-opened.

Submitted timesheets move through Unsubmitted, In review, and Approved statuses.

Request changes

If submitted time needs to be updated before approval, request changes instead of approving the timesheet.
  1. Open the submitted timesheet from the Approvals tab.
  2. Review the entries that need attention.
  3. Click Request changes where available.
  4. Add a clear note explaining what needs to be updated.

After changes are requested, the submitter can update their timesheet and submit it for approval again.

Manage approved timesheets

  • Approved timesheets may be locked to prevent further edits.
  • Submitters can request that an approved timesheet be re-opened if updates are needed.
  • Depending on permissions and setup, approvers or site admins can re-open approved timesheets so users can update and resubmit them for approval.
Re-opening is an action available after approval. It is separate from timesheet statuses such as Unsubmitted, In review, and Approved.

Best practices

  • Review the right period: Use the timeframe selector to confirm you are reviewing the correct weekly or monthly approval period.
  • Check totals: Review logged time, billable and non-billable breakdowns, and verified time before approving.
  • Use filters and sorting: Search, filter, and sort the Approvals area to find submitted timesheets that need attention.
  • Request clear changes: If time needs to be updated, explain what the submitter should change before resubmitting.
  • Approve consistently: Review submitted timesheets at a regular point in each approval period to keep billing and reporting workflows moving.

Time approvals
Learn how time approvals work and how timesheets move through review.
Set up time approvals
Turn on time approvals, choose an approval period, and assign approvers.
Submit timesheets for approval
Submit your timesheet for review based on your organization’s approval period.