Available on Scale subscriptions.
What
Review, edit, request changes, and approve weekly timesheets for the users assigned to you.
Why
  • Ensure time entries are complete and correct before they affect budgets, billing, or reports.
  • Catch inaccuracies early and reduce operational rework.
  • Maintain a clean audit trail with automatic locking after approval.
Who
  • Approvers can review, edit, and approve timesheets for the users assigned to them.
  • Site admins can review any timesheet and reopen locked weeks if required.
When
At the end of each weekly period or as submissions arrive.
← Swipe to scroll

Before you start

  • You must be assigned as an approver for at least one user.
  • You must have permission to view and manage time for the users assigned to you.
  • You must have access to the Time area in the main navigation.

Access the Approvals area

  1. Select Time in Teamwork.com's main navigation.
  2. Switch to the Approvals tab.
  3. Use filters, search, or timeframe selectors to refine your view.

Review a timesheet

  1. Click a user to expand their submitted timesheet details.
    Expanded user timesheet entry showing quick actions
    Quick edits
    Hover a timesheet row to quickly Approve or Request changes without opening the full panel.
  2. Select a submitted week. This opens a quick view panel with the user's submitted time entries.
  3. Review total time and daily entries.
  4. Decide how changes should be made:
    1. Edit the user's time: Hover over a time entry and click the pencil icon. Update the details and select Update.

      Editing a time entry using the pencil icon
    2. Request changes: Select Request changes in the quick view. Add guidance for the user and click Send email.

      Request changes in the quick view

Approve the timesheet

Once you’ve reviewed the timesheet and made any required changes, select Approve in the quick view. The submitter receives an approval confirmation.
Approved timesheet showing reopen option

If a user logs additional time after submitting the timesheet, you’ll be notified during approval if extra unsubmitted time exists.

Lock and reopen timesheets

  • Once approved, a timesheet is locked. Existing entries cannot be edited and no new time can be logged for that week.
  • If further updates are needed, the submitter can request that the week be reopened.
  • As an approver or site admin, you can reopen a locked timesheet to allow updates before approving again.

Best practices

  • Review consistently: Check submitted timesheets at the same time each week.
  • Request clarity: Ask users to improve descriptions or billable status where needed.
  • Communicate expectations: Let team members know when you typically complete reviews.