Within Teamwork Projects, you can create project templates to populate future projects.
Go to the Projects area at the top of your site and select the Templates tab.
To create a new template, click the Add Template button in the top right.
At the top of the template modal, you can add a name for the template. Click More Options to add other template details such as company, people, and features.
Note: Any details you add to the template will automatically be inherited by the projects you create from the template unless you specify otherwise when creating a new project from the template.
You can use the description field to add a summary for the template's purpose. The description area allows you to use the advanced markdown editor.
In the Company tab, you can select which company (owner or external) should be associated with projects created from the template.
Via the People tab, you can select certain users you would like to be added each time a new project is created from the template.
You can also choose a default project owner to use with new projects.
In the Features tab, you can choose which project features the template will apply to new projects.
In the Dates tab, you can set a target date for the template. You can choose to set:
- Starts on
- Ends on
You can set a project category and choose project tags in the Advanced tab.
Customers on our Enterprise plan also have access to Privacy on Project Templates from the Advanced tab.
Note: Template projects cannot have a Chat channel enabled. The option is hidden in the add modal and in the template’s project settings.
Once you have added the relevant template details, click Add Project Template to create the template. You will then be brought directly to the template project.
When viewing a project template, you will see a blue banner across the top indicating it is a template and allowing you to create a new project directly from it.
Once the template has been created, you can start adding the relevant project items such as tasks, milestones, messages, and links. Any items you create will automatically be populated in future new projects created from the template unless you choose to exclude them.
When you create messages in a template project, there is no option to notify users of the message. The message will be added to new projects and available to browse but no one will be notified that there is a message when the project is created from the template.
Note: Time logs cannot be added to a project template.
When creating tasks and milestones in a template, the associated dates are handled as relative dates.
- There is no calendar picker to specify
exact task or milestone dates
- You choose Day 1, Day 2, etc. to set the
dates in the template
- When it comes to applying the template,
those dates will then be applied based on
the project's dates/
- E.g. A task in your template is set to
start on Day 3, and you create a new
project from the template, starting on
September 3rd (day 1). When the
template is applied, that task's start
date becomes September 5th (day
Creating templates from existing
In addition to new project templates, you can also create templates from existing projects on your site.
Go to the Overview tab of an existing project and select the options button (three dots) in the top right corner.
Expand the Manage Project section in the dropdown menu, and choose Save as Template.
In the template modal, you can choose which items to include in the template, such as tasks, files, and milestones.
You can also:
- Make me the creator of tasks and
- Copy comments
- Copy Followers
- Copy project roles
- Choose a company to associate with
Once you have chosen your preferences for the template, click Save as Template.
Note: Project templates are available on per-user Pro (max 20 templates), per-user Premium (max 50 templates), and per-user Enterprise (unlimited templates).
For more information, see: Creating a Project from a Template