Quick answer: To price and quote a new project in Teamwork.com, go to Finance › Quotes and build the quote from a past project, template or task list. Price it with your billable rates, check cost, profit and margin before you share it, then convert the accepted quote into a tentative or confirmed project.
GUIDE  Pricing and quoting · 4 steps

Why does pricing from real data matter in Teamwork.com?

A quote is where margin is won or lost. When you price from the scope and rates you actually deliver with, and check margin before the client sees the number, you stop under-quoting and start every project with a plan. Here is what you get:
Quote from work you've already delivered
Build a quote from an existing project, project template or quote template, so scope and hours reflect how the work really runs.
Know your margin before you send
See cost, profit and margin as you build the quote, using your billable and cost rates.
Go from yes to delivery without re-keying
Convert an accepted quote into a project. Tasks and allocations carry over, so planning starts straight away.

How do I price and quote a new project in Teamwork.com?

To price and quote a new project in Teamwork.com, work through these four steps in order. Each step links to the help articles with the full instructions and screenshots.
1

How do I build a quote from past work in Teamwork.com?

Go to Finance › Quotes and click Add quote, or open a client and use their Quotes tab. In Create from, choose a quote template, project, project template or task list, so the scope starts from work you've delivered before. Then choose Fixed price or Based on time and materials.
Quotes, quote templates and tentative projects are available on Optimize and higher plans.
2

How do I check a quote's margin before sending it in Teamwork.com?

Add line items as tasks, allocations, expenses or other items, and assign them to people or placeholder roles. Rates come from the default billable rate type set in quote settings: user, role or client rate. Add any discount or tax, then review cost, profit and margin in the totals before you share the quote.
3

How do I send a quote and track its status in Teamwork.com?

Open the quote, click Quote preview, choose the columns to show, then click Export quote. The PDF shows only client-facing information. Track each quote's status (Draft, Open, Accepted or Rejected) in the table or board view. Quotes move to Expired automatically after their Valid until date.
4

How do I turn an accepted quote into a project in Teamwork.com?

Open the accepted quote and click Convert to project. Choose Tentative to plan capacity before the work is signed off, or Confirmed to start delivery. Task line items become tasks, allocation line items go to the Schedule, and you choose a budget type. If you use Salesforce, an opportunity reaching a chosen stage can create a tentative project automatically.
The Salesforce integration is available on Optimize and higher plans.

What are the key concepts in pricing and quoting in Teamwork.com?

Rates drive the price and the margin
On a time and materials quote, the total comes from line items and rates, and cost comes from your team's cost rates. Fixed price quotes use a total you set upfront, so they don't show cost-based totals for each line.
Tentative until it's confirmed
Tentative projects let you plan people and budgets for likely work. They're only visible to admins and project admins. When the work is approved, change the project to Confirmed. This can't be undone.

What are the best practices for pricing and quoting in Teamwork.com?

Do this
  • Set billable and cost rates before you build quotes
  • Save your common services as quote templates
  • Start new quotes from a similar past project
  • Check margin before changing a quote's status to Open
  • Convert likely work to a tentative project to plan capacity early
Watch out for
  • Sending a quote before reviewing cost, profit and margin
  • Out-of-date rates on templates (choose Use most up to date values)
  • Leaving old quotes in Open after their Valid until date
  • Confirming a tentative project before the work is approved

Frequently asked questions

Can clients see my costs and margin on a quote?

No. Exported PDFs only include client-facing information. CSV exports can include internal details such as cost, profit and margin, so keep those internal.

Why is my quote showing as Expired?

Quotes expire automatically after their Valid until date. To reopen one, change the Valid until date.

Does the project stay linked to the quote?

Yes. When you convert a quote, the new project stays linked to the original quote.

Can I create projects from HubSpot or Salesforce?

Yes. With the HubSpot app, you can create Teamwork.com projects from HubSpot deals. With the Salesforce integration, a project is created automatically when an opportunity reaches a stage you choose, and it can be set as tentative.

Which Teamwork.com plans include quotes?

It depends on your plan. See Teamwork.com Plans: Feature Comparison for what is included in each plan.

Where should I go next?