Within Teamwork, tasks are activities that need to be carried out by one or multiple project members.

You can assign a task to one person, multiple people, teams and companies, or leave it unassigned for anyone to complete. 

Tasks can have start dates and due dates, or be left without dates to be completed anytime.

Note: Tasks must be created within task lists on your project.

When adding a new task, give it a title in the What needs to be done field. In the Task details tab, you can also select who should do the task, as well as set start/due dates and a description.

Image Placeholder


Additional task options include:

Image Placeholder
  • Choose assignee(s) for the task.
  • Set start and end dates for the task.
  • Add a task description
Image Placeholder
Attach files to the task via upload or select existing files on the project.
 Image Placeholder
Choose a priority level for the task: low, medium or high.
Image Placeholder
Set a progress complete percentage and estimated time for the task.

Note: Setting the progress to 100% will complete the task.
Image Placeholder
Add followers to the task to be notified of all notifications, only status changes or only comments added to the task.
Image Placeholder
Apply tags to the task.
Image Placeholder
Image Placeholder
Create dependencies with other tasks so the current task either cannot start or cannot be completed before the other task is completed.

When a task has dependencies set the complete checkmark for the task will be replaced with a blocked icon.

Image Placeholder
Image Placeholder
Set the task to repeat at a custom interval.

Note: A due date is required to be set on the task before a repeat can be set.
Image Placeholder
Set privacy for the task.

Note: Subtasks inherit the privacy set for their associated parent task. Privacy cannot be set directly on subtasks.
Image Placeholder
You can set reminders to be sent at a specific date and time via email, SMS, or push notification. You can set the reminder for yourself or for other users.
Image Placeholder
Add the task to a board column.

Note: This option will only be displayed if the project has at least one existing column.
Image Placeholder
Apply one or multiple custom fields to the task.

Note: Custom fields are available on Premium/Grow subscriptions and above.

Extra task options

Once a task is created, you can access quick edit options for many task properties when you hover over the task.

Image Placeholder

Quick set options available on hover include:

Image Placeholder
Open the task details in a quick view panel on the right of the page.
Image Placeholder
Dates
Image Placeholder
Estimated time
Image Placeholder
Quick set personal reminders for yourself using predefined options such as later today, tomorrow, or next week.
Image Placeholder
View existing comments on the task and add new comments.
Image Placeholder
Create one or multiple subtasks under the current task.

Note: Subtasks created without dates automatically inherit the parent task's dates. If the associated task list has an attached milestone, tasks and subtasks created without due dates inherit the milestone's due date. You can adjust a subtask's dates after creation to override the inherited dates.
Image Placeholder
Hovering over this option allows you to either manually log time or start a timer directly for that task.
Image Placeholder
Tags
Image Placeholder
Priority
Image Placeholder
Progress
Image Placeholder
Followers
Image Placeholder
Board column
Image Placeholder
View Desk tickets currently linked to the task or create a new ticket.

Note: The Teamwork Desk icon will only be displayed on tasks if Teamwork Desk has been enabled for your site.
Image Placeholder
Access additional task options such as delete, copy, move, or view history.


When certain properties such as dates, privacy, and priority are set on a task, they will be visible beside the task.




Task views

You can view tasks on your project in multiple different task views:

  • List
  • Table
  • Board - in board view, tasks are referred to as cards.
    • New tasks created directly in board columns will be added to a Cards task list by default. This can be changed to any existing active task list on your project. You can also select existing tasks from the tasks backlog and add them to a board column.
    • Subtasks are treated as individual tasks in board view and need to be added to columns independent of their parent task.
  • Gantt

Note: If you do not see a task view as an option in the project navigation menu, it will need to be enabled by a project admin or site admin via the project's settings.

For more information, see: Milestones