Within Teamwork, tasks are activities that need to be carried out by one or multiple project members.

You can assign a task to one person, multiple people, teams and companies, or leave it unassigned for anyone to complete. 

Tasks can have start dates and due dates, or be left without dates to be completed anytime.

Note: Tasks must be created within task lists on your project.

When adding a new task, give it a title in the What needs to be done? field. You can also select who should do the task, as well as start and due dates.

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Additional task options include:

  • Set a start date and due date
  • Add a detailed description to the task by clicking the description button Image Placeholder
  • Clicking the attachment button Image Placeholder allows you to attach files to the task by uploading them or select files already uploaded to that Teamwork project
  • Click the padlock icon Image Placeholder to make the task and any attached files or comments visible only to the users you select
  • Select the priority button Image Placeholder to choose a priority level: Low, Medium or High
  • By clicking the Progress & Time button Image Placeholder you can mark your progress via percentage, and you (or another user / manager) can also estimate how long it should take to do the task
    • Note: Setting the progress to 100% will complete the task.
  • The Followers button Image Placeholder allows you to add followers to the task who can be notified of all notifications, only status changes or only comments added to the task
  • The Dependencies button Image Placeholder allows you to create a dependent task that must be marked complete before the current task (the one you're editing) can be marked as complete. Click Select Tasks and click the task that should be done first
  • The Repeats button Image Placeholder allows you to repeat a task (once you've added a due date) 
  • The Tags button Image Placeholder allows you to create tags or choose from existing tags to use on the task
  • The Board Column button Image Placeholder allows you to choose an existing task board to add the task to

Extra task options

Once you have created your task, you will have some additional options when you hover over the task name:

Subtasks Image Placeholder
Clicking the Subtask button allows you to create a subtask under another task. For example, your task could be "Manage accounts." Subtasks for this could be invoicing, purchase orders, wages, and so on. 

Log time Image Placeholder
Hovering over Log Time allows you to either start the timer (more on this later) or log time directly for that task. Clicking Log Time gives you a popup box where you can select the date, your start time and end time. Selecting a start and end time will automatically fill in the time spent, or if you just select the end time and input how many hours and minutes you've worked, then Teamwork adds the start time automatically. If this time is billable, ensure the billable box is ticked.

Reminder Image Placeholder
You can set a reminder to be sent by email or as an SMS at a specific date and time. You can set the reminder for yourself or for other users. 

Comments Image Placeholder
Click this and leave comments on the particular task. This is useful to ask questions or add a note. You also have the option to make comments private, attach a file and notify people via email.

Task views

You can view tasks on your project in multiple different task views:

Note: If you do not see a task view as an option in the project navigation menu, it will need to be enabled by a project admin or site admin via the project's settings.

For more information, see: Getting Started