Within Teamwork, you can set privacy on files added to your project so only certain users can access them.

You can set privacy on files when first uploading them to your project, or by editing an existing file.

In the file upload modal, click the privacy dropdown to change the privacy settings.

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By default, file privacy will be set to Everybody on project.

You can also set privacy to a particular company or companies, some individuals in one company, or some individuals across different companies.

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To change the privacy of an existing file, click the options dropdown to the right of the file in the Files list, and select Edit File Details from the dropdown menu.

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Inherited file privacy
When you add an existing project file to a private project item (task, message, comment), the file's original privacy is respected and retained.

  • For example, if you add an existing file that's public to everyone on the project, to a task that is private to only two project members, the file will remain public to all project members.
If you upload a brand new file to a private project item, the file will inherit the privacy of the project item.

  • This is because the file is being newly added to the project and therefore doesn't have any existing privacy to respect.

Note: Site administrators in the owner company will always be selected (gray), as their permissions override privacy by default and they will always be able to see the item.

For more information, see: Uploading Files in the Files Area