Within Teamwork Projects, you can add task reminders at specific times which can then be sent via email, mobile push notification or SMS (as long as you have added a suitable number in your profile).
There are various areas where you can add a reminder.
When viewing a task you can hover over the task and choose the downward facing arrow to the left of the task name. Click Advanced in the dropdown menu, and then select Scheduled Reminders.
You can also hover over the task name to see the task option icons and click the bell icon.
Finally, you can hover your mouse over a task and press
ron your keyboard.
Once you have chosen any of the above methods you will have the option to enter the reminder details.
You will have the following option to choose from:
- Reminder type
- Who you will send the reminder to
- An optional message for the reminder.
You can also choose multiple users by choosing the Multiple People option and ticking the box next to each.
Note: If the task is recurring, the reminder will be recreated with each new repeat of the task, at the same time and on the same day relative to the task due date.
Setting reminders on tasks with due dates
When setting a reminder on a task that has a due date set, you will have the option to set the time of the reminder based on the due date.
This can be done when setting a reminder when creating a new task, or on an existing tasks.
Depending on the due date option you select from the dropdown, you will see the reminder date automatically adjust in the "When and how will we send the reminder?" section.
When you select the Relative to due date option, you can set the reminder to a specific number of days before/after the due date of the task.
As with regular reminders, you can choose who to send the reminder to, select a specific time and reminder type, as well as add a message.
Note: You can set multiple reminders per task.
Setting reminders on tasks in a template
You can also set reminders on tasks in your task list templates. While adding or editing a task in the template, go to the Reminders tab and select Add Reminder.
A default due date is required on the task before reminders can be set.
Note: Reminders cannot be set on template tasks that have the Choose later option selected as the assignee.
For more information, see: Adding people to a project