Within Teamwork, you can create template task lists that can be used to create new task lists in your projects or populate existing task lists.
To access the Templates area, click your profile icon in the top right corner of your site and select Settings from the dropdown menu.
Note: Only site administrators in the owner company can access the site settings.
In the Settings area, go to the Templates tab.
You will see a section for Task Templates where you can click Edit to view any existing templates, or add new ones.
In the main Task Templates screen, you can add a new task list template via the Add Template option in the top right.
In the New Template modal, you can give the template a name, add some notes, and set privacy for the template.
Once you click Add Template, the task list template will be created. Within the task list, click the Add the First Task option to create a task for the template.
You won't see the template listed as an available template in your projects until it contains at least one task.
Note: Setting privacy does not affect the privacy of the tasks or task lists created from the template.
tasks to a template
Once you have created a new template, you can add tasks just like you add them to a task list in a project. In a template though, some of the options are slightly different:
date/due date: Within the task
list templates you cannot set a
specific date for the task start and
due date. Instead, choose a day
number, and when the template is used,
the dates will be set counting from
the day that you're using the template
example, if you set the start date
for the template to Day 1 (Today),
when you use the template the
actual date set for the task will
be the current date.
- If you
set a template task start date to
Day 5, when you use the template,
the actual date for the task will
be the current date + 4
should do this:
the selection as Anyone to
show the task unassigned when
the template is used.
- Select a
specific person for the task to be
assigned to when the template is
- Select multiple
people for the tasks to be
assigned to when the template is
- Use the Choose Later option to add a
note of who should do the task, and
the actual assignee(s) can be chosen
when the template is used.
be set on template tasks that have
later option selected
as the assignee.
To access the task list options, hover over the task list template name and click the three dots on the right.
Setting reminders in a
With task list templates, you can set reminders on the tasks in the task list.
While adding or editing a task in the template, go to the Reminders tab and select Add Reminder.
A due date is required on the task before reminders can be set.
Note: Reminders cannot be set on template tasks that have the Choose later option selected as the assignee.
In the reminder modal, you can select users to send the reminder to, pick a date and time for the reminder, choose a reminder type, and add a custom message.
When choosing how to set the reminder, you can select a predefined day range or set it to be relative to the task's due date.
Once selected, you can set a custom number of days and set whether it should be sent before or after the task's due date.
Setting custom fields in a
On certain subscription plans, you can also set custom field values for tasks in your task list template.
Note: The custom fields feature is available on the per-user Premium subscription plan and above.
For more information, see: Granting Task List Template Permissions to Users