Within Teamwork, you can create template task that can be used to create new task lists or populate existing ones in your projects.

Note: Only owner company site administrators or standard users with permission to manage task templates can create new task templates. Client users and collaborators cannot manage task templates.


Accessing the task template management view


At task list level

You can manage and utilize task templates directly within the List area of a project.

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Hover over the relevant task list and click the three dots on the right. Click the Advanced option in the dropdown menu, hover over Templates and select Manage Task Templates.

Note: Standard users with permission to manage task templates will also need to have project-level permission to add tasks enabled to see the Templates menu items at task list level.

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At project level

You can also access the task template management area via the options menu (three dots) in the top right of a project's List area.

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Site settings

Owner company site administrators can also access the task template management view via the site settings. Click your profile icon in the top right of your site and select Settings from the dropdown menu.

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In the Settings area, go to the Templates tab and click the Edit button under Task Templates. If there are no existing templates, click the Set-up option.

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Creating task templates


In the Task Templates area, you can add a new task list template via the Add Template button in the top right.

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In the New Template modal, you can give the template a name, add some notes, and set privacy for the template.

Note: Setting privacy on the template itself will not affect the privacy of tasks or task lists created from the template.

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Once you click Add Template, the task template will be created. Click the Add the First Task option to create a task for the template.

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Note: You will not see the template listed as an available template in your projects until it contains at least one task.

In task templates, some task options behave differently:

  • Start date/due date: You cannot set a specific date for the task start and due date. Instead, choose a day number. When the template is used, the dates will be set counting from the day you use the template.
    • For example, if you set the start date for the template to Day 1 (Today), when you use the template the actual date set for the task will be the current date. If you set a template task start date to Day 5, the actual date for the task will be the current date + 4 days when you apply the template.
  • Who should do this: 
    • Leave the selection as Anyone to show the task unassigned when the template is used.
    • Select a specific person, team, or company for the task to be assigned to when the template is used.
    • Select multiple people, teams, or companies for the task to be assigned to when the template is used.
    • Use the Choose Later option to add a note of who should do the task. The actual assignee(s) can be chosen when the template is used on a project.
      • Note: Reminders cannot be set on template tasks that have the Choose later option selected as the assignee.