Within Teamwork, you can add project updates to keep your team informed of the project's status.
Note: The project updates feature is available on paid Teamwork subscription plans (excluding legacy Personal and Startup plans).
Project updates allow a message to be added to the project's Dashboard area so your team can see the project's current status or any updates at a glance.
Permission to view and add project updates can be enabled in individual user or collaborator's project permissions.
Adding a project update
You can add an update via the project options menu. Click the three dots to the right of the project name and select the Add Update option within the Quick Add section.
This menu can also be accessed via the Add button in the project's Dashboard area.
While viewing an individual project, you can also click the + icon in the top right of your site to open the quick add menu. Select the Update option to add a new project update.
You can also add an update when viewing the project's updates history.
In the project update modal, you can add the content for your update.
Note: There is a limit of 500 characters in place for project updates.
When adding a project update you can also choose a project health status. The corresponding color will be displayed alongside the update to quickly identify the health of the project.
You have the option to choose who to notify of the update. You can choose individual users, entire companies and teams, or select to notify everyone who can see updates on the project. Click Update to apply your notify options and return to the project update modal.
Select the Add Update button to post the update.
This will then add the update to your project's Dashboard area.
Depending on your permissions, you will see some additional options when you hover over the update:
- Add new update - add a new project update
- Hide - hide the current update
- View history - view the project update history
- Request update - request an update from the project owner
- Delete - delete the current update
If you are viewing the project in portfolio view, the update along with the project owner will be displayed on the relevant card.
Note: You can only edit a project update within 15 minutes of creating it.
When adding a project update, you can also set a project health status using the colored dots below the update field.
Site administrators can customize the corresponding text for each of these health statuses in the site settings area.
Projects list export
A project updates column will also be included in the projects list export, so you can see the latest update for each project in the report.
The project list can be exported from the Projects section of your site.
In the List tab, click the three dots in the top right and hover over the Export option. You can then select your preferred export format. You can export the list in PDF, HTML, Excel, or CSV format.
For more information, see: Setting Project Health