Within Teamwork, you can use tags to quickly categorize and organize your project items, such as tasks, milestones, and files.

In your Teamwork site, you can add tags to:

  • Tasks
  • Milestones
  • Messages
  • Files
  • Time logs
  • Notebooks
  • Links
  • Projects

 For some project items, the tag icon will always be visible. On other items such as tasks, hover over the item to reveal the tag icon.

Image Placeholder

Note: Collaborators cannot add tags to projects or project items.

When you click the tag icon, you will be able to select one of the existing tags from the list that appears. If you have more than 10 tags, you can click the All Tags link to show the full list.

You can also search for an existing tag by typing in the Add Tag field at the top of the tags list.

Image Placeholder

To create a brand new tag press Enter after typing your tag name to access the create tag modal. 

Image Placeholder

The creation of new tags may be unavailable depending on your site settings.

Note: There is a 25-character limit per tag, and a limit of 8 tags per item.


If you are creating a task, you can also add the shortcode #tagname to the task name to tag the task quickly.

If you are logging time on the desktop timer or using the log time button on the time section of a project, you can also use the shortcode #tagname in the description to add the tag. 

For more information, see: Editing and Deleting Tags