Within Teamwork, you can use tags to quickly categorize and organize your project items, such as tasks, milestones, files, and time logs.

In your Teamwork site, you can add tags to:

  • Tasks
    • If a task that is set to repeat has tags applied, those tags will carry over to future repeats once created.
  • Milestones
  • Messages
  • Files
  • Time logs
  • Notebooks
  • Links
  • Projects

Note: There is a 50-character limit per tag and a maximum of 20 tags can be applied per item.

For some project items, the tag icon will always be visible. On other items such as tasks, hover over the item to reveal the tag icon.

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Note: Collaborators cannot add tags to projects or project items.

When you click the tag icon, you will be able to select one of the existing tags from the list. If you have more than 10 tags, you can click the All Tags option to show the full list.

You can also search for an existing tag by typing in the Add tag field at the top of the tags list.

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If the tag name you search for doesn't return any results, you will see an option to Create new tag

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On per-user Premium/Grow subscriptions and above, you will also see an option to set the tag as project specific.

The creation of new tags may be unavailable depending on your site settings.


If you are creating a task, you can also add the shortcode #tagname to the task name to tag the task quickly.

If you are logging time on the desktop timer or using the log time button on the time section of a project, you can also use the shortcode #tagname in the description to add the tag. 

For more information, see: Editing and Deleting Tags