Within Teamwork, you can view all the files across all of your projects in the site-level Everything area.

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Hover over a file to access the file options menu. The options available will depend on the file format and your own permissions for managing files.

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  • Preview - depending on the type of file, you can use the preview option to open a pop-up preview of the file.
    • For image/GIF files, the image preview allows you to:
      • Versions - if multiple versions of the file exist, you can navigate through each version in the top right of the preview window.
      • Edit - if you have the document editor installed and the current file is a supported file type, you will see an edit pencil at the bottom of the preview area to open the file in the editor.
      • Reactions - click the emoji icon to add a reaction to the file.
      • Download - download a copy of the file to your computer.
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    • All other file types will be downloaded by default.
  • Versions - access any existing versions of the file.
  • Edit - if you have the document editor installed and the current file is a supported file type, you will see an edit pencil at the bottom of the preview area to open the file in the editor.
  • Upload a new version
  • Download the file
  • Additional options:
    • Edit file details
    • Upload a new version
    • Move or copy file
    • Delete
    • Share
    • Lock



Sort options

The sort options allow you to choose the order in which the files are shown.

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  • Date: Selecting the date options sorts the files in the order that they were uploaded, there is the option here to choose between ascending or descending.
  • Category: Choose to sort the files by the category they are added to, there is the option here to choose between ascending or descending.
  • Name: Choose to sort the file by name, this changes the list to an alphabetical listing, there is the option here to choose between ascending or descending.
  • Size: Choose to sort the files by size, there is the option here to choose between ascending or descending.



Filter options

Choose to filter the files in the everything section. Selecting the filter icon in the upper right allows you to find specific items.

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  • Text: entering text in the type your filter option allows you to return only the items that match the text you have entered.
  • Person: Select the person option to return files uploaded by that person.
  • Tag: Select the tag you wish to view, once the tag or tags are selected only the files that have those tags associated will be listed.



Views

Choose to view the files in the following ways.

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  • List: lists the files, separated by project and sorted based on the option selected. Shows a small preview of the image file or an icon of the file format.
  • Expanded: uses larger thumbnails/icons with fewer file details than the list view
  • Grid: changes the view to grid format. Separates the files by the sort option selected.
For more information, see: Everything Section - All Options