Budgets are available (with limits) on all plans.
See Budgets feature access below for more information.
Feature overview
What
Create budgets on projects to track hours, billable amounts, costs, and profitability.
Why
  • Monitor spend and hours throughout a project.
  • Track profit margins and forecast delivery risk.
  • Make informed adjustments before a project runs over budget.
Who
  • Site admins (in the owner company) can create, view, and manage all budget types on all projects.
  • Site admins (in external companies) can create, view, and manage budgets on projects they’re a member of.
  • Project admins can create, view, and manage budgets on projects they’re an admin on.
  • Standard users and client users with the following project permissions:
    • View project budget: allows users view-only access to a project’s Budgets area.
    • Manage project budget: allows users to create and manage the project’s budgets.
    • View project budget profitability: allows users to view the project’s budget profitability.

      🔑 Users need all three permissions enabled in order to create and manage fixed fee budgets.
When
Use budgets when billing clients, tracking delivery cost, or forecasting profitability across ongoing work.


Overview of how project budgets, costs, and profit margins work together in Teamwork. View full transcript

Before you start

  • Budget profitability visibility may allow users to infer cost rates in some scenarios.
  • Only grant profitability permissions where appropriate for your organisation.

Budgets feature access

Total active budgets per project

Plan
Maximum active budgets per project
Free
2 active budgets
Deliver (and Pro)
8 active budgets
Grow (and Premium)
Unlimited budgets
Scale (and Enterprise)
Unlimited budgets

Budget type limits

Budget type limits count toward the total active budgets allowed per project.

Budget type
Free
Deliver
Grow
Scale
Time & materials (hours) budgets
1 active time & materials (hours) budget
5 active time & materials (hours) budgets
Unlimited time & materials (hours) budgets
Unlimited time & materials (hours) budgets
Time & materials (total fee) budgets
1 active time & materials (total fee) budget
3 active time & materials (total fee) budgets
30 active time & materials (total fee) budgets
Unlimited time & materials (total fee) budgets
Fixed fee budgets
1 active fixed fee budget
3 active fixed fee budgets
10 active fixed fee budgets
Unlimited fixed fee budgets
Retainer budgets


2 active retainer budgets
Unlimited retainer budgets
Task list budgets


5 projects with active task list budgets
Unlimited task list budgets
Budget expenses





Budgets area

Each project’s budgets are managed from the project’s Finance area.
  1. Click Jump to in Teamwork.com’s main navigation menu.
  2. Search for and select a project.
  3. Switch to the project’s Finance section.
  4. Select the Budgets tab.

Budget usage

Monitor the project’s active budget usage throughout your Teamwork.com site:
  • Project header: Gauge indicating the budget’s current usage. Hover to view details.
  • Finance → Budgets: Budget overview panel displays a usage graph.
  • Projects list view: Budget columns display each project’s active budget details.

Project budget history

  1. Switch to the project’s Dashboard section.
  2. Select the Summary tab.
  3. Scroll to the Project Budget panel.

The project’s budget history is displayed on the panel’s right-hand side.
  • Click a budget entry to open a quick view panel with the budget’s usage graph.
  • Click View past budgets to explore older budgets.

Learn more