✔  Available on Grow and Scale subscriptions 1

What
Task list budgets track the smaller chunks of work on your projects and roll up to the overall project budget.
Why
  • Budget at a more granular level
  • Allocate time or financial resources more effectively
  • Budget based on categories of work
Who
  • Site admins can create, view, and manage all projects' budgets.
  • Project admins can create, view, and manage budgets on projects they're an admin on.
  • Standard users and client users with permission to:
    • View project budget (grants users read-only access to a project's Budgets area)
    • Manage project budget (ability to create, edit, and delete a project's budgets)
When
A project manager wants a more detailed look into budgets and how they are tracking.
  • Example: Your project has task lists for marketing, product, and design. By assigning budgets to each list, you can see how each department is tracking against budget.
What
Task list budgets track the smaller chunks of work on your projects and roll up to the overall project budget.
Why
  • Budget at a more granular level
  • Allocate time or financial resources more effectively
  • Budget based on categories of work
Who
  • Site admins can create, view, and manage all projects' budgets.
  • Project admins can create, view, and manage budgets on projects they're an admin on.
  • Standard users and client users with permission to:
    • View project budget (grants users read-only access to a project's Budgets area)
    • Manage project budget (ability to create, edit, and delete a project's budgets)
When
A project manager wants a more detailed look into budgets and how they are tracking.
  • Example: Your project has task lists for marketing, product, and design. By assigning budgets to each list, you can see how each department is tracking against budget.

Before you start

  • You need to set a project budget and have at least one active task list on a project before you can create task list budgets.
  • The combined total value of task list budgets within a project must be less than or equal to the project's overall budget.
  • Task list budgets are:
    • Unique to their associated project budget.
    • Directly linked to their project’s overall budget.
      • They inherit the budget type (financial or time) from the parent budget and this cannot be overridden.
    • Not carried over to future repeats of a recurring project budget.

Feature limits

Teamwork.com plan
 Number of projects (with active task list budgets)
Grow (& Premium)
5 projects (with unlimited task list budgets per project)
Scale (& Enterprise)
Unlimited
Teamwork.com plan
 Number of projects(with active task list budgets)
Grow (& Premium)
5 projects (with unlimited budgets per project)
Scale (& Enterprise)
Unlimited

Explore task list budgets

View and manage task list budgets from a project's Finance > Budgets section.

The task list budgets panel shows all of a project’s existing task list budgets.
  • View budget time logs opens the time logs window and shows all time logs associated with active budgets.
  • Assign task list budget opens the task list budgets window where you can modify each budget's value.

📝 Task list budgets are displayed in the order their associated task lists appear on the project's List and Table views.
        Image Placeholder


For each task list budget row, the following details are displayed:
 
Task list
Clicking the task list name opens a quick view panel detailing the associated tasks.
Budget
Overall budget value set for the task list.
  • Click the current value to activate edit mode and update the amount.
Progress
Bar visual indicating the numeric and percentage amount of the budget currently used.
  • Hover over the field to see the full budget breakdown: total, used, and remaining budget.
Task list
Clicking the task list name opens a quick view panel detailing the associated tasks.
Budget
Overall budget value set for the task list.
  • Click the current value to activate edit mode and update the amount.
Progress
Bar visual indicating the numeric and percentage amount of the budget currently used.
  • Hover over the field to see the full budget breakdown: total, used, and remaining budget.

Create a task list budget

  1. Click Jump to in Teamwork.com's main navigation menu.
  2. Search for and select a project.
  3. Select the Finance tab in the project's navigation menu.
  4. Switch to the Budgets subsection.
  5. Scroll to the Task list budgets panel.
  6. Click Add task list budget. If the project has active task list budgets, click Assign task list budget in the panel's top right.



  7. Enter the budget value.
     
    Image Placeholder
     
  8. Click Add notification to alert key stakeholders as budget usage nears capacity.
    1. Recipients — choose one or more project members to be notified.
    2. Notification type — choose email or mobile push.
    3. Exceeds % — set when the notification should be sent based on budget exceeding a % usage.
  9. Click Save.


Edit a task list budget

  1. Click Jump to in Teamwork.com's main navigation menu.
  2. Search for and select a project.
  3. Select the Finance tab in the project's navigation menu.
  4. Switch to the Budgets subsection.
  5. Scroll to the Task list budgets panel.
  6. Click Assign task list budget in the panel's top right.
  7. Enter a new budget value for the relevant task list budget(s).



  8. Review budget notifications and update or create additional notifications where necessary.
  9. Click Save.


Delete a task list budget

  1. Click Jump to in Teamwork.com's main navigation menu.
  2. Search for and select a project.
  3. Select the Finance tab in the project's navigation menu.
  4. Switch to the Budgets subsection.
  5. Scroll to the Task list budgets panel.
  6. Hover over the task list budget row in the task list budgets panel.
  7. Click the trash can icon on the right.



  8. Click OK in the confirmation window.

Another option

You can also create and manage task list budgets in the following areas:

View time logs

Click View budget time logs to open the time logs window showing all time logs associated with active budgets. In the time logs window, you can interact with the following:
  • Time period dropdown: Set the timespan of time logs you wish to view.
  • Filters button: Access and set additional filters based on:
    • Teams, users, companies, or billable/non-billable time.
  • Billable checkboxes: Update the billable status of individual time logs. (Billed entries cannot be edited)
  • Individual time logs: Hover and click the edit pencil to update the time log.

Best practices

  • Budget work upfront: Create a project budget to account for all works to be done.
  • Organize: Set a child budget for each task list to create more granular control.

1. Also available on legacy subscriptions: Premium, Enterprise.