Within Teamwork, you can apply
billable and cost rates for individual
standard users
and clients on your
site.
Changes to existing rates for a user will apply for the entire day on which the rate is updated. For example:
- A user's billable rate is changed at 11:30AM on April 6th.
- The new rate will apply to the user from the previous midnight, i.e. the entirety of April 6th.
- Any time logs for that user for April 6th and the future will use the new rate.
Once a rate is set for a user, the
corresponding value
for time logs added to invoices on your
projects will be calculated based on the
chosen hourly
rate for the user.
Note: Rates cannot be
set for collaborators or contacts.
Cost rates
The cost rate for a user is the
hourly cost
to your company to employ the user.
Note: Cost rates can
only be set at site level.
Billable rates
The billable rate for a user is the
hourly
rate you charge clients for the user on a
project.
Billable rates can be set at site
level and project level.
- The site level billable rate will be the
default across all of the user's
projects.
- If a site level rate is set after a
user is added to a project, the rate
will not be inherited for that
project.
- Project level billable rates are
project-specific and will override the
site level rate.
Currency
In the General subsection
of your site settings, you can set a
global currency for your site which will
apply to all user billable and cost
rates.
If the site currency is changed, it
will be updated across existing user rates but
will not impact existing invoices.
Note: This setting
can only be managed by site administrators
in the owner company.
Permissions
The actions a user can take relating to user rates will depend on
their permission level.
| | Site
Administrators | Project
permissions | |||
|---|---|---|---|---|---|
| | Owner Company | External
Company | Project Admin | Permission to view
rates | Permission to edit rates |
| View site wide billable
rates | ✔ | ✗ | ✗ | ✗ | ✗ |
| Manage site wide billable
rates | ✔ | ✗ | ✗ | ✗ | ✗ |
| View site wide level cost
rates | ✔ | ✗ | ✗ | ✗ | ✗ |
| Manage site wide cost rates | ✔ | ✗ | ✗ | ✗ | ✗ |
| View project hourly rates | ✔ | ✔ | ✔ | ✔ | ✔ |
| Manage project hourly rates | ✔ | ✔ | ✔ | ✗ | ✔ |
At project level, you can grant user rate permissions to individual users on the project.
- View Hourly Rates - allow the user to see the rates associated with project members when viewing an invoice.
- Note: Users will automatically be granted permission to view other people's time and access billing when the view hourly rates permission is enabled.
- Edit Hourly Rates - allow the user to view and edit hourly rates for users on the project via the Set Rates option in the Finance tab from the Billing subsection.
- Note: Collaborators cannot be granted permission to edit hourly rates.
For more information, see: Setting User
Rates