Within Teamwork, you can create invoices in
your project based on time logs and expenses
or with a fixed price.
In the Finance area of your project, select the Billing subsection and click the Add
Invoice button in the top
right.
At the top of the Add
Invoice modal, you will see
reference to the last invoice added to the
site (that you have permission to view).
When creating an invoice, you will
need to fill out the required fields in the Essentials tab.
Essentials
- Invoice No./ID: Enter the
invoice ID or number of the invoice.
There are no restrictions on the types
of characters added here.
- Issue date: The date you wish
the invoice to be issued on.
- Currency: We support all major
currencies. The currency selected will
display on the invoice in a number of
areas, this includes the total, the
subtotal and inline with the time
entry or expense.
- Invoice pricing: Choose whether
your invoice is to be a fixed price or
based on the time and expenses
added.
Optional
In the Optional tab, you
can:
- PO
number: Choose to enter a
client purchase order, if required.
- Notes: Add any notes you may require to show
on the invoice. The notes will display
in the upper section of your invoice
under the issue date.
Using external invoice
numbers
If third-party accounting
integrations such as QuickBooks Online have been enabled
for your site, you will see an additional
option at the top of the modal to use external
invoice numbers.
Selecting an integration will update
the modal to allow you to select an existing
customer from the connected account to
associate with the invoice.
Once you click Add Invoice, a
zero value invoice will be created in both
Teamwork and the chosen integrated
account.
The Teamwork invoice ID will follow
the naming format of the integration.
You can then add unbilled time and
expenses to the Teamwork invoice before using
the export function to export the line items
to the existing draft invoice in QuickBooks Online.
Filtering
Filtering options are also available
for both unbilled time logs & expenses.
This allows users to choose & find time
logs or expenses associated with a person or
date range along with how logs are sorted -
ascending or descending.
If you chose the fixed price option when
creating the invoice, the invoice total will
be the figure you set, regardless of the time
and expenses you add.
If you chose price based on time and
expenses, the total will be calculated taking
hourly rates for each person into account.
Note: When you have added a time
log to an invoice, it will show up as billed
and the time log will not be editable.
For more information, see: Editing an Invoice