Within Teamwork, you can create invoices in your project based on time logs and expenses or with a fixed price.

Go to the Billing area of your project and click the Add Invoice button in the top right.

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At the top of the Add Invoice modal, you will see reference to the last invoice added to the site (that you have permission to view).

When creating an invoice, you will need to fill out the required fields in the Essentials tab. 

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Essentials 

  • Invoice No./ID: Enter the invoice ID or number of the invoice. There are no restrictions on the types of characters added here.
  • Issue date: The date you wish the invoice to be issued on.
  • Currency: We support all major currencies. The currency selected will display on the invoice in a number of areas, this includes the total, the subtotal and inline with the time entry or expense.
  • Invoice pricing: Choose whether your invoice is to be a fixed price or based on the time and expenses added.



Optional

In the Optional tab, you can:

  • PO number: Choose to enter a client purchase order, if required.
  • Notes: Add any notes you may require to show on the invoice. The notes will display in the upper section of your invoice under the issue date.

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Using external invoice numbers

If third-party accounting integrations such as QuickBooks Online or Xero have been enabled for your site, you will see an additional option at the top of the modal to use external invoice numbers.

Selecting an integration will update the modal to allow you to select an existing customer from the connected account to associate with the invoice.

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Once you click Add Invoice, a zero value invoice will be created in both Teamwork and the chosen integrated account.

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The Teamwork invoice ID will follow the naming format of the integration.

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You can then add unbilled time and expenses to the Teamwork invoice before using the export function to export the line items to the existing draft invoice in QuickBooks Online or Xero.



Filtering

Filtering options are also available for both unbilled time logs & expenses. This allows users to choose & find time logs or expenses associated with a person or date range along with how logs are sorted - ascending or descending. 

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If you chose the fixed price option when creating the invoice, the invoice total will be the figure you set, regardless of the time and expenses you add.

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If you chose price based on time and expenses, the total will be calculated taking hourly rates for each person into account.

Note: When you have added a time log to an invoice, it will show up as billed and the time log will not be editable.

For more information, see: Editing an Invoice