Within Teamwork Projects you can filter all files that have been uploaded by users across multiple projects on your site.

In the Everything area of your site, go to the Files tab.

To access filters choose the filter icon to right of the page.

Note: This icon will appear blue if an active and applied filter is in place.

Once this is selected the filtering options will appear in the right pane.


You can use this to filter your results down to the search term entered.


You can select what project to include in your filter. You can choose one or multiple projects.

Added by

Choose to only show files that have been added by a specific user or users.

You also have the option here to include items from deleted users.

  • When this is selected, deleted users will then appear in the Added By dropdown.
Date uploaded

When setting the date, you can choose to see results for when the file was uploaded using the set time frames found within the dropdown.

You can also choose to set a custom date range or a within_days to see what date or how long ago a file may have been uploaded.


You can choose to filter files by the tags associated with them. You can apply more than one tag when filtering results.

Note: You can filter any results that include one or more matching tags. Alternatively, you can select the Match all tags option which will then only return results which include all selected tags.


You can choose to hide internal files which are files uploaded directly to the project.

You can also choose to hide external files which may be located on a linked Google Drive or Dropbox account.

Finally you can choose to only show files that have been locked.

You can also drag and drop the various areas of the filter to change the layout to your liking.

Save Filter

You can choose to save any filter you have created for use at a later time. This will then appear within the Saved Filters section of filter right pane.

You can also change quickly between saved filters by clicking on the filter name to the top of the page.

Note: Only users on paid subscriptions can save filters.

For more information, see:  Filtering