✔ Available (with limits) on all per-user based subscriptions
See "Feature access" for more information.

What
Create proofs to manage assets (either client work or internal) from creation to revision to final approval.
Why
  • Streamline the content review process with clients and your internal team by getting feedback in one place.
  • Take a collaborative approach to asset approval by adding all of the key reviewers and approvers.
  • Iterate through versioning to manage proofs through their entire lifecycle.
  • Get a historical log of all feedback so you can always track how a file has progressed from inception to completion.
Who
  • Site admins and standard users can create proofs and upload new versions.
When
As a project manager, you want to interact with and gather feedback from clients. Create a proof each time client work needs approval and invite the client as a reviewer or approver (whichever is appropriate for your workflow).

As a designer, you want your team to collaborate on product design enhancements. Create a proof for each new design and invite key internal stakeholders to review and approve.
What
Create proofs to manage assets (either client work or internal) from creation to revision to final approval. 
Why
  • Streamline the content review process with clients and your internal team by getting feedback in one place.
  • Take a collaborative approach to asset approval by adding all of the key reviewers and approvers.
  • Iterate through versioning to manage proofs through their entire lifecycle.
  • Get a historical log of all feedback so you can always track how a file has progressed from inception to completion.
Who
  • Site admins and standard users can create proofs and upload new versions.
When
As a project manager, you want to interact with and gather feedback from clients. Create a proof each time client work needs approval and invite the client as a reviewer or approver (whichever is appropriate for your workflow).

As a designer, you want your team to collaborate on product design enhancements. Create a proof for each new design and invite key internal stakeholders to review and approve.
🎓 Learn in-app: How proofs work

Feature access

Teamwork.com plan
Number of active proofs per month
Free Forever
5
Starter
10
Deliver (& Pro)
20
Grow (& Premium)
50
Scale (& Enterprise)
Unlimited
Teamwork.com plan
Number of active proofs per month
Free Forever
5
Starter
10
Deliver (& Pro)
20
Grow (& Premium)
50
Scale (& Enterprise)
Unlimited

Proofs explained

Proofs allows users to manage a proof's entire lifecycle from creation to revision to final client approval.

Create proofs in Teamwork.com, then invite key stakeholders (including your clients) to review and approve the proof. Your clients don't need to be added to your Teamwork.com site in order to access the proofing tool and contribute to the proofing process.

Whether the file in question is an offline document located on your computer or is an online document, add it to a proof for review and approvalYou choose the source (options described below) that best fits your workflow.
 
📝 Individual proof files can be a maximum of 105MB.
📝 Proof files do not count towards your Teamwork.com storage usage.
Proof source
Description
File
Upload an individual file from your computer. Supported file types:
  • PDF
  • Microsoft Word documents (.docx or .doc)
  • Microsoft PowerPoint presentations (.pptx or .ppt)
  • JPEG (.jpeg or .jpg)
  • PNG
Link (to file)
Add a URL link to an individual file. Commonly used link sources:
  • Microsoft Excel worksheets
  • Microsoft Word documents
  • Google Docs
  • Figma files
📝 Comment annotations, file downloads, and fit to screen are not available when proofing links.
Proof source
Description
File
Upload an individual file from your computer. Supported file types:
  • PDF
  • Microsoft Word documents (.docx or .doc)
  • Microsoft PowerPoint presentations (.pptx or .ppt)
  • JPEG (.jpeg or .jpg)
  • PNG
Link (to file)
Add a URL link to an individual file. Commonly used link sources:
  • Microsoft Excel worksheets
  • Microsoft Word documents
  • Google Docs
  • Figma files
📝 Comment annotations, file downloads, and fit to screen are not available when proofing links.

Create a proof

 
Create proofs from the Proofs area in Teamwork.com.

  1. Select Proofs in Teamwork.com's main navigation menu. If it's not pinned, you'll find Proofs under the ...More option.
  2. Click + Add proof.

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  3. Set a name for the proof.
  4. Choose a project to associate with the proof.
     

     
  5. Link the proof to a specific task. This one's optional, but we recommend it if the proof is related to work being done on a task.
  6. Assign a due date (the date the proof should be approved by).
  7. Choose the proof source:
    1. File: Click Upload a file, then drag and drop one file (or browse your computer).
    2. Link (to file)Click Add a link, then paste the file link.
       
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  8. Invite a person to review or approve:
    1. Enter the person's email address. You can add non-Teamwork users and they'll receive an email which provides access to what they need directly in the proofing tool without needing access to your Teamwork site. 
      💡 If there's an existing Teamwork.com user matching the name or email you enter, they'll populate in the dropdown for selection as you type.

       
  9. Assign the person's permission level. Don't worry, you can add more people with different permissions in step 10. Permission levels:
    1. Can review: Allow the person to view the proof in the proofing tool and leave feedback comments. This is the default selection.
    2. Can approve: Allow the person to view the proof in the proofing tool, leave feedback comments, request changes to the proof, and approve the proof.
      ⚠️ If you add multiple approvers to a proof, they must all give their approval before the proof's status changes to approved.
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  10. Click Add another to add additional people to the proof's reviewers and approvers. Another invite row is added where you can enter the person's name or email address (as you did in step 8), then select a corresponding permission (as you did in step 9).


    💡 Change your mind? Click the trash can to remove a reviewer or approver row.
  11. Review the permission levels assigned to each person and click the current permission to update if necessary.
  12. Click Add proof.

The proof is created and given an In review status.
  • Invites are sent to the selected reviewers and approvers with a direct link they can use to access the file in the dedicated proofing tool.
  • The proof is also listed in the Proofs area in Teamwork.com, accessible to existing members of your Teamwork.com site.

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Best practices

  • Keep it contextual: Link each proof to the corresponding task where you're tracking the work.
  • Add only necessary approvals: Only add people whose approval is actually required as approvers. Make anyone else a reviewer.
  • Iterate through versioning: As the proof creator, action approvers' requested changes then upload a new version of the proof for subsequent review.