✔ Available (with limits) on all per-user based subscriptions

What
Upload new versions of a proof when an approver requests changes. The latest version is visible by default, but you can choose to view past versions.
Why
  • Manage proofs from first to final draft.
  • Keep all iterations in one place by actioning requested changes and sharing an updated version for follow-up review.
  • Avoid confusion around file names (aka adding Final, FINAL, real final to file names). You'll always see the latest version first.
Who
  • Site admins (in the owner company) can upload new versions to any proof.
  • Site admins (in external companies) can upload new versions to any proof associated with their company.
  • Standard users can upload new versions to proofs they create.
When
As a proof creator, you want to work towards approval. Upload a new version to a proof each time you make requested changes from an approver.
What
Upload new versions of a proof when an approver requests changes. The latest version is visible by default, but you can choose to view past versions.
Why
  • Manage proofs from first to final draft.
  • Keep all iterations in one place by actioning requested changes and sharing an updated version for follow-up review.
  • Avoid confusion around file names (aka adding Final, FINAL, real final to file names). You'll always see the latest version first.
Who
  • Site admins (in the owner company) can upload new versions to any proof.
  • Site admins (in external companies) can upload new versions to any proof associated with their company.
  • Standard users can upload new versions to proofs they create.
When
As a proof creator, you want to work towards approval. Upload a new version to a proof each time you make requested changes from an approver.

Before you start

Teamwork.com users can check approvers' decisions directly in the proofing tool. The Approvers section at the top of the comments panel displays each approver's current decision status: Pending, Needs changes, or Approved.

Upload a new version of a proof

As the proof creator, you can action reviewer feedback comments or approvers' requests for changes and upload a new version of the proof for review.

Versioning is key (and recommended) when an approver requests changes to a proof. You'll be notified via bell and email notification when an approver requests changes to your proof.

  1. Select Proofs in Teamwork.com's main navigation menu. If it's not pinned, you'll find Proofs under the ...More option.
  2. Click a proof's name to view it in the proofing tool. You'll have access to proofs associated with projects you're a member of.
  3. Select + Add new version at the bottom of the proof window.

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  4. Choose an item to upload as the new version:
    1. For a File proof: Drag and drop a file from your computer to the upload window or click browse to locate a file.

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    2. For a Link proof: Keep the proof's existing link for the new version or add a new link.

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  5. Click Add new version.

The new version of the proof is uploaded and notifications are sent to reviewers and approvers. You can switch between versions by clicking the current version in the proof view's bottom left.

📝 Comments are associated with the version they were added to. When you switch versions, only comments added directly to the selected version are visible in the feedback panel.

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Best practices

  • Iterate: As the proof creator, action approvers' requested changes then upload a new version of the proof for subsequent review.
  • Annotate: Once you upload a version, add annotations and comments to provide relevant context to reviewers and approvers about any changes you made.