Within Teamwork, you can set a fee-based financial budget for your project.

Note: Financial budgets are available on per-user Premium/Grow subscription plans with a limit of 30 active budgets per Teamwork site.

Project budgets will only be accessible when the Time and Finance features are enabled for a project.

  • Site administrators and project administrators can access the Budgets subsection of the Finance tab.
    • They can view and manage existing budgets as well as create new ones.
  • Standard users and client users with permission to view project budget have view-only access the Budgets subsection of the Finance tab.
    • Granting the additional permission to manage project budget allows them to manage existing budgets and create new ones.
  • Collaborators cannot view, create, or manage project budgets.

Creating a budget via the Finance area


Go to the Finance tab of your project and select the Budgets subsection.



Under the Project Budget section, click the Add project budget option.


Image Placeholder


If an existing budget is set, click the three dots in the top right and select Add New Budget from the dropdown.

Image Placeholder

A pop-up modal will open where you can set the budget information.

Image Placeholder

Click the Total field at the top of the budget modal and select Total fee from the dropdown.

Image Placeholder



Start and end dates

Optionally, you can select the Add start and end dates option to choose when the budget should start or end.

Click either date field to choose a specific date from the calendar dropdown.

Image Placeholder

Note: Budgets cannot overlap. Therefore, when setting a new budget, its start/end dates cannot coincide with the dates of an existing budget. 



Repeating budget

To set the budget to repeat, select the checkbox to the left of the repeat option and select the repeat interval from the dropdown.




When you choose the custom option, an additional modal will open allowing you to set the repeat as every x number of months, weeks, or days.

Image Placeholder

Note: It is not possible to edit a repeat budget once set. To make changes to a repeat budget, the budget must be deleted and then recreated. 





Budget usage

You can set the basis for the budget to be associated with either:

  • Billable time - time logged that can be charged out to clients.
  • Non-billable time - time that cannot be expensed or billed out to clients.
Image Placeholder


Notifications

You can set up reminders for the budget to notify specific project members when a custom budget usage percentage is exceeded


Image Placeholder

  • Select people - opens the people picker where you can choose project members, teams, or companies to notify.
Image Placeholder

  • Notification type - set the notification to be sent via email or mobile push.
  • Budget usage - set a budget usage percentage, which once exceeded will trigger the notification to be sent to the selected user(s).

Once you have filled out the relevant details for your budget, click Create Budget to apply it to your project.

Image Placeholder


The budget details will be displayed in the Project Budget section of your Budgets tab.

Image Placeholder

Note: Each project can only have one active project budget at a time.


Creating a budget via the project dashboard


You can also set a budget via the project's Dashboard Summary tab.


Image Placeholder


Near the bottom of the Summary tab, you will see a Project Budget section. If there is no existing budget for the project, click the Add a budget option.

Image Placeholder


If there is an existing budget, click the three dots at the top of the budget area and select Add New Budget from the dropdown.

Image Placeholder


For more information, see: Viewing Project Budget Usage