Within Teamwork, you can set a fee-based financial budget for your project.
Note: Financial budgets are available on per-user Premium/Grow subscription plans with a limit of 30 active budgets per Teamwork site.
Project budgets will only be accessible when the Time feature is enabled for a project.
Only project administrators and site administrators can create project budgets via the project settings area.
Creating a budget via the Finance area
Go to the Finance tab of your project and select the Budgets subsection.
Under the Project Budget section, click the Add project budget option.
If an existing budget is set, click the three dots in the top right and select Add New Budget from the dropdown.
A pop-up modal will open where you can set the budget information.
Click the Total field at the top of the budget modal and select Total fee from the dropdown.
Start and end dates
Optionally, you can select the Add start and end dates option to choose when the budget should start or end.
Click either date field to choose a specific date from the calendar dropdown.
Note: Budgets cannot overlap. Therefore, when setting a new budget, its start/end dates cannot coincide with the dates of an existing budget.
To set the budget to repeat, select the checkbox to the left of the repeat option and select the repeat interval from the dropdown.
When you choose the custom option, an additional modal will open allowing you to set the repeat as every x number of months, weeks, or days.
Note: It is not possible to edit a repeat budget once set. To make changes to a repeat budget, the budget must be deleted and then recreated.
You can set the basis for the budget to be associated with either:
- Billable time - time logged that
can be charged out to
- Non-billable time - time that
cannot be expensed or billed out
You can set up reminders for the budget to notify specific project members when a custom budget usage percentage is exceeded
- Select people - opens the people
picker where you can choose
project members, teams, or
companies to notify.
- Notification type - set the
notification to be sent via email or mobile push.
- Budget usage - set a budget usage
percentage, which once exceeded will
trigger the notification to be sent to
the selected user(s).
Once you have filled out the relevant details for your budget, click Create Budget to apply it to your project.
The budget details will be displayed in the Project Budget section of your Budgets tab.
Note: Each project can only have one active project budget at a time.
Creating a budget via the project
You can also set a budget via the project's Dashboard Summary tab.
Near the bottom of the Summary tab, you will see a Project Budget section. If there is no existing budget for the project, click the Add a budget option.
If there is an existing budget, click the three dots at the top of the budget area and select Add New Budget from the dropdown.
For more information, see: Viewing Project Budget Usage