Available on Scale subscriptions.
What
Create and manage regional public holidays for your team. Public holidays appear automatically as unavailable time in Planning views.
Why
  • Get a clearer view of team availability when planning work.
  • Stay organized and know team time off well in advance.
  • Account for holidays specific to team locations.
Who
  • Site admins can manage time off.
When
  • You have a global workforce.
  • You want an automatically up-to-date view of availability.
  • You need to see regional holidays in advance.

Add time off

Time off is managed under Settings in Teamwork.com. Create a time off group for each geography represented in your workforce. Time off groups apply public holidays to selected team members.

  1. Click your profile icon in Teamwork.com's main navigation menu.
  2. Select Settings.
  3. Switch to the Time off tab.
  4. Click Add time off.
  5. Fill in the time off details:
    1. Assign to: Choose the people or overall team this time off applies to.
    2. Country: Select the country.
    3. Region/State: Narrow the location further (optional).
    4. Name: Add an internal name for easier management.
  6. Public holiday options update based on the country selected. Check the box beside each public holiday you want to include and uncheck any you want to exclude.
  7. Click Add time off to save.
 
Add time off modal showing public holiday options by country

View time off

Time off is surfaced automatically in the Workload Planner, Resource Scheduler, Planning Overview, and user-based reports.

Time off updates availability for team members assigned to the group.
  • You can spot time off by an umbrella icon (⛱️) along the top timeline beside the day the public holiday falls on.
  • Hover over the umbrella icon to see the specific holiday and which team is impacted.
  • Below the date, a gray and white striped cell indicates which users are off that day due to a public holiday.

Note
The umbrella icon and striped cell also appear when transferring work from a placeholder to a named resource, helping you avoid transferring work to someone who is unavailable.

Planning timeline showing an umbrella icon for a public holiday

Manage time off

The Time off view displays the following information for each group:
  • Name, Country, Region/State, Days (total number of public holidays), People (those in the group), and Created by.

To manage an individual time off group:
  1. Click your profile icon in Teamwork.com's main navigation menu.
  2. Select Settings.
  3. Switch to the Time off tab.
  4. Select the three dots on the right of a time off group to edit or delete it.

Note
When editing time off, you can update the assignees, the name, and the holiday list. You cannot edit the country or region/state.

Time off management view showing public holiday groups

Notes
  • From Workload Planner or Schedule, use the ellipsis menu (three dots) in the top right to open the Time off area.
  • Time off also appears automatically on My Timesheet and Company Timesheet, helping you understand why hours were not logged on a given day.