Available on Scale and legacy Enterprise plans.
What
Quotes help you estimate, price, and plan client work before delivery begins.
Why
  • Help clarify scope, pricing, and expectations early so that planning, budgeting, and delivery are more predictable.
  • Standardize quoting across repeatable services and project types.
  • Apply discounts and tax before sending a proposal.
  • Understand cost, profit, and margin while building a quote.
  • Convert accepted quotes into delivery projects without recreating scope.
Who
  • Site admins and users with permission to access, create, and edit quotes can create and manage quotes across clients from Finance or from an individual client. They can also create and manage quote templates.
  • Teams can use quotes to align on pricing and resourcing before work begins.
When
  • You need to propose work to a client with clear scope, costs, and timelines.
  • You want to estimate hours, expenses, or fixed-price engagements before starting delivery.

What are quotes in Teamwork.com

A quote in Teamwork.com is a structured pricing and scope proposal that can be converted directly into a project, carrying line items and allocations into delivery and scheduling.

Quotes are used before work begins to help teams review cost, profit, and margin internally before committing to work. They allow you to create professional client proposals that reflect the expected scope of work and the commercial details needed to price it accurately.

When a quote is accepted, its scope and pricing can be used to inform billing, budgets, and project timelines without moving information between tools.

Quotes are available from Finance > Quotes, where you can review and manage quotes across clients. Quotes are also associated with individual clients, so you can still review quote activity in the context of a specific client.

Quotes in Finance

The Finance area includes a dedicated Quotes tab. Use this area to view and manage quotes across clients from one place. The Quotes area includes both table and board views.
  • Table view: Review quote details such as quote number, client, issue date, valid until date, last updated by, notes, status, and total amount.
  • Board view: Review quotes grouped by status across Draft, Open, Accepted, Rejected, and Expired columns.

Key concepts

  • Pricing models: Quotes can be fixed price or based on time and materials, depending on how you charge for your services.
  • Line items: Quotes are built using tasks, allocations, expenses, or custom items to represent work and costs.
  • Assignments: Line items can be assigned to people or placeholder roles to support planning and rate calculations.
  • Discounts and tax: Apply discounts and tax during quote setup so totals remain accurate.
  • Quote templates: Use quote templates to create reusable quote structures for repeatable work.
  • Profitability: Review cost, profit, and margin before committing to delivery.

Quote lifecycle

Quotes typically move through the following stages:
  • Draft: The quote is being built or reviewed internally.
  • Open: The quote has been sent or shared and is awaiting a client response.
  • Accepted: The client has approved the quote and work is ready to begin.
  • Rejected: The quote is not proceeding.
  • Expired: The quote has passed its Valid until date.
Expired is based on the quote's Valid until date and is not selected manually from the status menu.
When a quote is accepted, you can convert the quote to a project to start delivery without recreating scope.

Quote settings

Set default preferences for how quotes are populated on your Teamwork.com site.
Site admins in the owner company can manage quote preferences via site settings.
  1. Click your profile icon and select Settings.
  2. Switch to the Quotes tab.
  3. Set the preferences for how quotes are managed on your Teamwork.com site:
    1. Quote preferences:
      1. Automatically generate quote names. Generated from a customizable pattern and are not editable.
      2. Add signatures on quote PDFs. Include bank signature fields on quote PDF exports.
      3. Add statement of work before the quote. Include SoW section before the quote line items on all new quotes.
    2. Default billable rate type:
      1. User rate
      2. Role rate
      3. Client rate
Quote preferences in site settings