✔️ Available (with limits) on paid per-user based subscriptions.
See the "Feature access" section below for more information.

What
Plan your day and week by creating time blocks for the projects and tasks you're working on.

My calendar is your personal calendar view where you can see your scheduled/ongoing tasks.
Why
  • Understand your day-to-day priorities at a glance.
  • Reallocate time blocks when conflicts arise.
  • Track your time directly from time blocks, ensuring your time is always accounted for.
Who
  • Site admins and standard users can:
    • Access 'My calendar.'
    • View their assigned tasks and update & reschedule ones they have permission to edit.
    • Create and manage time blocks.
    • Log time from time blocks to projects they have permission to log time on.
When
Anytime you need to plan out your priorities for the working week.
What
Plan your day and week by creating time blocks for the projects and tasks you're working on.

My calendar is your personal calendar view where you can see your scheduled/ongoing tasks.
Why
  • Understand your day-to-day priorities at a glance.
  • Reallocate time blocks when conflicts arise.
  • Track your time directly from time blocks, ensuring your time is always accounted for.
Who
  • Site admins and standard users can:
    • Access 'My calendar.'
    • View their assigned tasks and update & reschedule ones they have permission to edit.
    • Create and manage time blocks.
    • Log time from time blocks to projects they have permission to log time on.
When
Anytime you need to plan out your priorities for the working week.

Before you start

  • Time blocks are time-based slots and cannot be created in the all-day panel.
  • You can create overlapping time blocks.
  • Calendar time blocks are not counted as unavailable time in Workload Planner or Schedule views.
  • Time must be enabled in a project's feature settings in order for users to log time from time blocks associated with that project.

Feature access

The functionality available to you in 'My calendar' depends on your Teamwork.com subscription.


Feature
Free
Forever
Starter
Deliver
(& Pro)
Grow
(& Premium)
Scale
(& Enterprise)





Create time blocks





Log time against time blocks






Feature
Free
Forever
Starter
Deliver
(& Pro)
Grow
(& Premium)
Scale
(& Enterprise)





Create time blocks





Log time against time blocks






Glossary


Term
Purpose
All-day panel
Displays your assigned tasks that fall completely or partially within the week being viewed.
Time block
Time blocks represent focus time on a particular project or task.
Time log
Once you log time against a time block, the time block becomes a time log. It remains visible in the calendar.

Create a time block


Create time blocks for focus time on a particular task or project.

  1. Click Home in Teamwork.com's main navigation menu.
  2. Switch to the My calendar tab.
  3. Click Add time block in the view's top right. Alternatively, click a time slot in the calendar.


     
  4. Select a project. This is required — each time block must be associated with a project.
  5. Choose a task. This is optional — use it when your focus time is task-based.
  6. Adjust the time block's start and end time.
  7. Set the time block's date. The current date is populated by default.

     
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  8. Enter a description. This is optional but can help add context about what your working on.
  9. Click Create time block.

Create time blocks from assigned tasks

  1. Drag a task from the all-day panel and drop it to a time slot within the main calendar. You can create time blocks from any tasks visible in your calendar.
     
      
  2. Review the time block's details. It automatically populates with the origin task (and associated project) and the time/date you dropped it to.
  3. Click Create time block.

Create time blocks from the task planner

Tasks with no dates and tasks with dates falling outside of the period being viewed are accessible via the task planner tray. You can drag tasks from this tray into your calendar to create time blocks — work on any task in any week, regardless of the task's start and due dates.

  1. Click Task planner in the calendar's top right.

    Image Placeholder
     
  2. Scroll to the task you want to schedule. Tasks are grouped based on their current due dates (ex. late, today, no date) — all tasks are shown here, including ones already scheduled within the period being viewed.
  3. Click and hold the task, then drag it to a slot in the calendar's main area.
     
    Image Placeholder

A time block is created for the task on the chosen day.


Manage time blocks

Reschedule a time block

Easily reschedule time blocks by dragging and dropping them to different time slots (on the same day or another day) in the calendar.

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Change a time block's duration

  • Start time: Drag the time block's top edge up or down and drop it to a new start time.
  • End time: Drag the time block's bottom edge up or down and drop it to a new end time.

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💡 Need to reschedule outside of the current period? Click the time block, then select the pencil icon in the pop-up to choose a date outside the calendar's currently visible week.

Edit a time block

  1. Click a time block.
  2. Select the pencil icon in the pop-up's top right.

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  3. Update the time block's details (project, task, start & end time, date, description).
  4. Click Save changes.

Delete a time block

  1. Click a time block.
  2. Select the trash can icon in the pop-up's top right.
  3. Update the time block's details (project, task, start & end time, date, description).
  4. Click Save changes.
 

Log time from time blocks

Log time directly from time blocks, ensuring your time is always accounted for.
📝 The log time option is only available on time blocks associated with projects that have the Time feature enabled.

Log time

  1. Click Home in Teamwork.com's main navigation menu.
  2. Switch to the My calendar tab.
  3. Hover over a time block.
  4. Click the clock icon (Image Placeholder) in the time block's top left.
Image Placeholder

A time log is automatically created in the associated project (and is associated with the task, if selected) for the time block's duration. This time log is visible across all relevant time views including your personal timesheet.

The time block is converted to a time log on the calendar.

Delete logged time

  1. Click Home in Teamwork.com's main navigation menu.
  2. Switch to the My calendar tab.
  3. Hover over the time log. Time logs are denoted with a clock icon.
  4. Click the purple clock icon in the time log's top left.

    Image Placeholder
     
  5. Click Yes, delete time log to confirm.

The time log is deleted and all references to it are removed. The time log reverts to a time block in the calendar.

Best practices

  • Build habits: Set your daily routine off on the right foot by checking your personal calendar for a birds eye view of what you have going on.
  • Structure your day: Use time blocks to segment your day so that you can easily see what you should be working on and reallocate when necessary.
  • Track your time: Make sure your billable time is accounted for by creating time logs from your time blocks.