Within Teamwork Projects, you can use triggers in board view to automatically add subtasks to a task.



You can define a standard list of subtasks in the trigger, or use an existing task template.

In the Tasks area of your project, switch to board view using the options in the top right.


To add a trigger, hover over the column name to reveal the options dropdown.


The column settings will open in a quick view on the right hand side. Select the Add Trigger button near the top.


In the add trigger modal, select the Add Subtasks option as the trigger type.



You can then select which subtasks you want to add: custom or from a template.

Adding custom subtasks


When you select the custom subtasks option, use the Subtasks field to specify one or multiple subtasks.



You can set different task properties using short codes:

  • Priority - add exclamation points to the start of the task name:
    • !
    • !!
    • !!!
  • Assignee - @mention the user in the task name
  • Due date
    • When only one date is specified, it is set as the due date
    • Format: [date]
    • e.g. [tomorrow] or [4/12/2018]
  • Start and due dates
    • Format: [start date][end date]
      • e.g. [today][tomorrow] or [06/10/2019][06/15/2019]
      • Teamwork Projects will automatically set the later of the two dates as the due date, and the earlier one as the start date.
      • The date format will need to match the format set in your localization settings.
  • Tags
    • #tagname
    • #bugs
    • #[Team Meetings]
  • Estimated time
    • [10m]
    • [1h]
    • [1h 20m]
  • Task description
    • {description text}
At the bottom of the modal, you can choose whether to notify users via email.

Click Add Trigger to save the new trigger for the column.

Using a task list template


When you select the task list template option, you can select one of your existing templates to apply.


You will then need to choose how you want the subtask dates to be set relative to the parent task they are added to:

  • Work forwards from the task's start date
  • Work backwards from the task's start date
If enabled, the skip weekends option will prevent the subtask dates from landing on weekends, and will instead be set to the closest weekday.

At the bottom of the modal, you can choose whether to notify users via email.

Click Add Trigger to save the new trigger for the column.