Available on Grow and Scale subscriptions.
See Budgets feature access below for more information.
Feature overview
What
A project's overall performance based on cost, billable total, and profit.
Why
  • Monitor accumulating costs and hours worked throughout a project.
  • Track profit margin.
  • Stay on top of current spend so you can make adjustments to end a project on budget.
Who
  • Owner company site admins can view profitability for any project.
  • External company site admins can view profitability on projects where they're a member.
  • Project admins can view profitability on projects they administer.
  • Standard users and client users require project budget and profitability permissions.
When
Use project profitability for client projects where you need to monitor usage, costs, and profit margin.
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Financial visibility: Project profitability includes cost-based financial data. Users with budget and profitability permissions may be able to infer cost rates from project profitability metrics in certain scenarios.

Required permissions

Users need budget and profitability permissions to view project profitability. Grant access only to users who should be able to view sensitive financial information.

Permission
Allows users to
Required
View Project Budget
View the project's budget information.

Manage Project Budget
Manage the project's budget settings.

View Project Budget Profitability
View the project's profitability metrics.

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Users must have permission to view and manage project budgets in order to view profitability. Granting all three permissions also allows the user to create fixed fee budgets.

Before you start

  • Only grant profitability permissions to users who should be able to view cost-based financial data.
  • Profitability calculations use user cost rates and logged time to calculate staff costs.
  • If only one user has logged time on a project, profitability data may make it possible to calculate that user's cost rate.

View project profitability

  1. Click Jump to in Teamwork.com's main navigation menu.
  2. Search for and select a project.
  3. Switch to the project's Finance section.
  4. Select the Billing tab.
    Project Finance section with the Billing tab selected
  5. Go to the Profitability panel.
    Project profitability panel

Profitability metrics

The project profitability panel breaks down the project's profit, costs, and profit margin. Below each metric, the target value set in the budget is shown for comparison against the achieved figures.

Metric
Calculation
Notes
Profit
total budget − costs to date
Shows the remaining profit based on the budget and accumulated costs.
Total costs
total expenses + total staff costs
Staff costs are calculated from user cost rates and the total hours logged on the project.
Profit margin
((total budget − costs to date) / total budget) × 100
Shows the percentage of the budget retained as profit.
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How profitability relates to rates

Calculation area
Rate source
Billable total
Uses the billable rate applied to the project. Project rates override client role rates, role rates, and user rates.
Staff costs
Uses each user's site-wide cost rate and the time logged on the project.
Profitability
Compares the project's budget or billable total against accumulated expenses and staff costs.
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Cost rates always come from the user's site-wide cost rate. They cannot be overridden per project.

Use the profitability report to review profitability across multiple projects. This report is available to owner company site administrators on Scale subscriptions.