✔️
Available on
all subscriptions
What | Update, edit, complete, and export
invoices. |
Why | Editing
and updating
invoices is a
normal part of
the billing
process and
helps ensure
that you are
accurately
billing
customers and
receiving
payment in a
timely
manner. |
Who |
|
When | Update invoices
whenever:
|
What | Update, edit, complete, and export
invoices |
Why | Editing
and updating
invoices is a
normal part of
the billing
process and
helps ensure
that you are
accurately
billing your
customers and
receiving
payment in a
timely
manner. |
Who |
|
When | Update Invoices
whenever:
|
Before
you
start
You can only update and edit open invoices. Don't worry though, you
can check out how to reopen completed
invoices below.
Edit an
invoice
Update the core details of an invoice,
including invoice ID, issue date, currency
and pricing.
- Click Jump to in Teamwork.com's
left navigation menu.
- Search for and select a
project.
- Switch to the Finance tab from the
project's navigation menu. The Finance
tab might be hidden under
the More...
section.
- Select the Invoices tab.
- Click the three dots on the far right of
the invoice and select Edit. Or click into the
desired invoice, and click Edit along the top.
- Update the information in
the corresponding field. Click the
Advanced options to update PO number
or the invoice
description.
- Click Update
Invoice.
The invoice is updated to
reflect the changes
made.
Move (or remove) time
and expenses from an
invoice
Remove unwanted time logs and expenses from
open invoices, or transfer to the correct
invoice.
- Click Jump to in Teamwork.com's
left
navigation menu.
- Search for and select a
project.
- Switch to the Finance tab from the
project's navigation menu. The finance
tab might be hidden under the More...
section.
- Select the Invoices tab.
- Click an invoice.
- To move items to a different invoice,
click the three dots to the right of the
billable time log or expense, and click move to another
invoice.
- To remove items from the invoice all
together, click the three dots to the
right of the billable time log or expense,
and click remove
from invoice. This
will bring the billable time log or
expense to the Time or Expenses tab,
ready to be added to another invoice
when the time is right.
- Click the check boxes to the
left
of each time log or expense if you want to
move multiple items in
bulk.
Export an
invoice
Export an invoice to share
the details with a third
party, keeping everyone in the
loop and up to
date.
- Click Jump to in Teamwork.com's
left navigation menu.
- Search for and select a
project.
- Switch to the Finance tab from the
project's navigation menu. The
finance tab might be hidden under
the More...
section.
- Select the Invoices tab.
- Select an invoice.
- Click the three dots in the top right
corner, and
select Export.
- Select one of the export
options:
- PDF
- HTML
- Excel
- FreshBooks
- Harvest
- Blinksale
Classic
- QuickBooks
Online
- Xero file📝 The available export options depend on your Teamwork.com subscription.
- Click Export and fill out the
relevant export options (depending on the
export type you chose).
Summarize an invoice for export
Summarize billable time and expenses, giving you more flexibility and control over the details clients see on invoices. Simply click Summarize Invoice in the top right corner, and a window will appear providing the ability to:
- Summarize billable time by Task, Task list, Date, and Who
- Summarize expenses by Date, and Who
- Hide the 'Who', and ‘Date’ column
- Overwrite the Date, Who, Description, Hours/Quantity, and Rate fields as you see fit, without impacting the source data
Once you are happy with how things are summarized on the invoice, click Export invoice.
Summarized invoices can be exported to:
- PDF
- Excel
- HTML
- QuickBooks basic integration
- Xero online
Complete and
reopen an invoice
Completing invoices allows
you to keep track of what has been
paid, whilst re-opening an invoice is
required if you need to edit
it.
📝
Time logs
associated with a
completed invoice cannot
be edited. If you need to
make changes to time logs
attached to a completed
invoice, you will first
need to reopen the
invoice.
- Click Jump to in Teamwork.com's
left
navigation menu.
- Search for and select a
project.
- Switch to the Finance tab from the
project's navigation menu. The
finance
tab might be hidden under the
More...
section.
- Select the Invoices tab.
- Click the three dots on the far right
of the invoice in the invoice library,
or the three dots in the top right
corner when you have selected your
desired invoice.
- From there, select either Mark as
paid or Reopen
invoice.
Best
practices
- Organization: Adopt
clear and
concise
naming
conventions
for your
invoice
IDs, making
locating and
reviewing your
invoices more
efficient.
- Validate: Review and
confirm invoice data before
sending it to clients. You
want to
make sure you're billing
correctly
(for everyone's
sake).
- Bill on time: Stay on
top
of billing by reviewing and
sending invoices as soon as
the
project is completed or on the
agreed date. No one likes late
bills.
1.
Also
available on legacy
subscriptions:
Pro,
Premium,
Enterprise.