Available with limits on paid per-user plans.
Feature overview
What
Sync your Outlook Calendar with Teamwork.com to view and manage Outlook events in My calendar, and log time to tasks and projects from those events.
Why
  • Save time by syncing your external calendar events in one place.
  • Stay focused and manage your day without leaving Teamwork.com.
Who
  • Site admins and standard users (owner company) can access My calendar and connect their Outlook Calendar.
  • Once connected, they can view events they’re invited to, respond to invitations, edit events they organize, and log time to projects where they have permission.
When
When you need your full schedule of meetings and workload in one place.
My calendar is your personal calendar view where you can see scheduled/ongoing tasks and create time blocks to plan your day and week.

Before you start

  • All-day events (e.g. out-of-office) appear in the all-day panel in My calendar.
  • Your ability to edit an Outlook event in Teamwork.com depends on your Outlook permissions.
Third-party integrations that generate events in your Outlook Calendar may cause issues when syncing to your My calendar view in Teamwork.com.

Feature access

The Outlook Calendar functionality available to you in My calendar depends on your Teamwork.com subscription.
Feature
Deliver
(& Pro)
Grow
(& Premium)
Scale
(& Enterprise)
Connect My calendar to Outlook Calendar



View Outlook events in My calendar



Log time to projects and tasks from Outlook events



Edit Outlook events in My calendar





Connect to Outlook Calendar via My calendar

Connect your Outlook Calendar so you can view events in My calendar and log time from those events.


Video: Connect Outlook Calendar — Open on Loom

  1. Click Home in Teamwork.com’s main navigation.
  2. Switch to the My calendar tab.
  3. Click Connect to Calendar at the top of the view.
  4. Click Outlook Calendar to open the connection window.
  5. Select the Microsoft account you want to connect.
  6. Enter your Microsoft account password.
  7. Review the access screen and grant Teamwork.com permission to view and manage Outlook Calendar events.
  8. Click Close to finish.

Connect via My Apps

Alternatively, you can connect via My Apps:
  1. Click your profile icon Teamwork.com's main navigation.
  2. Select My apps.
  3. Scroll to the Outlook Calendar tile and click Sign in with Microsoft.Outlook Calendar tile
  4. Select the Microsoft account you want to connect.
  5. Enter your Microsoft account password.
  6. Review the access screen and grant Teamwork.com permission to view and manage Outlook Calendar events.
  7. Click Close to finish.

View Outlook Calendar events

Once you authorize your Outlook account, your Outlook Calendar events will be synced to your personal Teamwork.com calendar.
  1. Click Home in Teamwork.com's main navigation menu.
  2. Switch to the My calendar tab.
    My calendar view with Outlook events

Log time from an Outlook Calendar event

Track and log time spent on Outlook Calendar events to associated projects and tasks.
Permissions
You can only log time on projects where you have permission.
  1. Click Home in Teamwork.com's main navigation menu.
  2. Switch to the My calendar tab.
  3. Scroll to the relevant Outlook event.
    Need to track time for a previous week? Use the date picker to navigate.
  4. Hover over the event and click the clock icon in the top-left corner.

  5. Review and update the time log details:
    1. Date – auto-filled with the event’s date
    2. Project – auto-filled with your most recently accessed project
    3. Task – optionally select a task from the project
    4. Start & end time – auto-filled from the event
    5. Time spent
    6. Description – auto-filled with the event name
    7. Tags


A time log is created in the selected project and visible in the project's Time area.

To update or delete the time log:

  • Edit: Click the event, then select Edit time log.
  • Delete: Click the clock icon again, select Delete time log, then click Yes, delete time log to confirm.

Disconnect Outlook Calendar

  1. Click Home in Teamwork.com's main navigation menu.
  2. Switch to the My calendar tab.
  3. Click My Calendars in the view's top-right.
  4. Hover over your linked Outlook account (your email address).
  5. Click the trash can icon.
  6. Select Yes, remove in the confirmation window.

Alternatively:

  1. Click your profile icon in Teamwork.com's main navigation menu.
  2. Select My Apps.
  3. Scroll to the Outlook tile.
  4. Click the ellipsis (three dots) next to the connected calendar.
  5. Select Remove sync.

  6. Select Yes, remove in the confirmation window.

Your Outlook Calendar account is unlinked, and all Outlook events are removed from your Teamwork.com calendar.