Within Teamwork Spaces, you can create shareable links to individual pages, making them publicly available outside of your site.
While viewing a page, select the Share button in the top right.
Note: Only space managers, editors, and site administrators have permission to share pages publicly.
In the share modal, you can either create a shareable link for the page or invite specific users via email.
Using a shareable link
To create a public link to your page, select the Use a shareable link option. The link sharing field will be updated with a public URL of the page and you will have an option on the right to copy the link.
Anyone sent a copy of this shareable link will be able to access the page in view mode and add comments to it.
Sending email invites
You can also share a page with specific individuals via email. When you type an email address into the invite field, click Enter or Space on your keyboard to select the email address. Once you have added all relevant addresses, click Send invites.
Each selected person will receive an email invitation to view the relevant page.
Managing shared pages
When a page has sharing enabled, the button will display as Shared in the top right of the page while in view mode.
Click the Shared button to view and manage the share settings.
To disable the link sharing option only, click Remove shareable link to the right of the URL.
You can also revoke access to individuals the page has been shared with via email by clicking the x to the right of their email address in the Who has access section of the modal.
At the top of the share modal, you can also use the Access enabled toggle to revoke all shared access to the page.
When someone attempts to access a page that is no longer shared, they will see a message that the page is no longer publicly available.
Viewing a shared page
When someone accesses a page via a share link or email invite, they will be directed to a single page view of the content, powered by Teamwork Spaces.
They will see the page banner and icon as well as the page title and contents. The creator and last updated information for the page will also be visible.
At the bottom of the page, they will also have access to a comments area where they can add comments to the page.
Once a reader clicks Submit on their comment, a pop-up modal will open requesting additional details. For people accessing the page via the shareable link, they will be asked to input their name and email address. For people accessing via email invite, the email address will automatically be registered so only name fields will be shown.
When users of your Teamwork Spaces site view the page within Teamwork Spaces, these comments will be differentiated with a default avatar. Hovering over the avatar will show a Guest User tooltip.
You can react to these comments, however the reactions will not be visible in the shared version of the page.
If you delete a comment from a guest user, it will also be removed from the shared page view.
Users will also get a bell notification when an external person comments on a page they are following.
For more information, see: Managing Page Options