Using Required Reading - Teamwork Spaces Support

Teamwork Spaces provides a seamless collaborative environment for you and your team. From document management to powerful editing, you can easily create, track, and organize your company's most valuable information.	Curriculum
	◑ Required Reading overview
	◑ Marking a page as required reading
	◑ Viewing and managing your required readings
	◑ Tracking changes to your required readings
	◑ Required reading reports

Required Reading overview

Required Reading allows you to highlight and prioritize your organization's essential information by marking them as must-reads for segments of users. Whether you are documenting policies and procedures, team processes, or company handbooks, Required Reading is a great means of making sure all relevant stakeholders are informed and up to date.

Communicating important updates becomes effortless. If you make any changes to a Required Reading document, all employees will be made aware of the changes, meaning nothing falls through the cracks.

Marking a page as required reading

Firstly, let's take a look at assigning required readings to people on your site. When marking a page as required reading, you can set it for all members of the space, specific individuals, or entire companies.

Select the Required Reading button in the top right-hand corner of a published page. The Required Reading modal will open on the Assign tab by default. Here, you can choose to assign the page to all members of the associated space, specific companies, or just some individual members of the space. Don't forget to click Apply at the end!

One thing to note here is the power of dynamic assignment. When assigning required reading to all members of a space or company, any new users added to the space or company in the future will automatically be assigned the page as required reading. This time-saving behaviour brings an added level of efficiency to your workflow, particularly for any onboarding documentation new starters will need to be up to speed on.

Viewing and managing your required readings

Now that you know how to set required reading for other users, let's explore the Required Reading area of your site which contains all of your own read and unread required readings.

When you have unread items, a red notification badge icon will be displayed beside the tab, and the items are grouped by unread, read, and all required readings. A count will be displayed beside each tab to indicate the number of items in that section.

Items will be grouped by the space they belong to. Select the name of an individual item in the list to go directly to that page.

Marking a page as read

For unread items, you will see a blue indicator to the left of the page name. To the right, you will have an option to Read now which will bring you directly to that page.

When you view an individual required reading page, you will see an estimated reading time beside the required reading note at the top of the page. At the bottom of the page contents, you will have the option to mark the page as read.

If you have previously marked the page as read, you will instead have the option to mark the page as unread.

To help you work through your required readings in a timely manner, you will also see an option for continuous reading here. Having the Automatically advance to next page option ticked means you will be brought to the next unread required reading in your list once you mark the current page as read.

Tracking changes to your required readings

Ensuring that people are keeping on top of the latest updates to essential materials is of the utmost importance. Whether you are dealing with safety procedures, onboarding guidelines, or product release processes, it is critical that the relevant stakeholders are aware of changes as documentation evolves.

Taking Required Reading one step further, changes made to pages people have already marked as read can be easily tracked. At the top of the relevant page, you will see an option to show changes. Toggling this on will highlight any additions to the page in green, while deleted segments are shown in red.

Once a change has been made to a page you have previously read, you will receive a bell notification if the editor selected the notify option. You will also receive an email notification if you have email notifications enabled and the page will be added back to your unread required readings list.

Required reading reports

For space members with edit permissions, the Required Reading feature provides some additional oversight via a report.

This report is a great way to get a sense of engagement levels for your content, and is available on any page that has been marked as required reading. When you click the Required Reading button at the top of a page to open the Required Reading modal, just jump to the Report tab.

At the top of the report, you will see the percentage of users that have already read the page. Users are separated via the Read and Unread tabs. You can click each tab to view the corresponding list of users.