Within the Teamwork.com Beta Program, you can
enable the clock in/clock out feature to allow
your users to log their hours at work.
Note: Clock in/out is available
on paid Teamwork.com subscriptions.
To enable the feature and manage who can use it, click your profile icon in the bottom left of your site and select Settings from the menu.
Note: Only owner company site
administrators can access the site
settings.
In the settings area, select the Beta
Program tab where you will
see an option for Clock In/Out.
Toggle the switch
on the left to enable the
feature. You can also
select whether to enable
it for your owner company
only, or for all users
across all companies on
your
site.
Note: Enabling for all users will give users (including client users) in your external companies access to the feature. Collaborators cannot use clock in/out.
Once enabled in the Beta
Program, Clock In/Out will be listed as an option in each approved user's profile menu.
Using clock in/out
When clock in/out is enabled, you and
your users will see the clock in/clock
out option in your profile navigation
menu.
When you are clocked in, a timer icon
will be displayed beside your profile
icon.
To clock out, select your profile icon
and choose Clock Out from
the pop-out menu.
Viewing your clock in
entries
You can view your clock in history in
the Time tab of your
profile. In the logged time graph,
the In
Work line
represents the
number of hours you were clocked in
for
each day.
Below the graph, you can view a log of
each of your clocked time periods. You
will see the times you clocked in and out,
as well as the total clocked time hours
for each day and week.
If you clock in/out multiple
times in a single day, a separate entry
will be created for each period. Click the
arrow beside the date to expand and see
all the entries.
You will see a bar representing the
length of day. Each clock in period will
be highlighted in blue. Hover over these
to see the exact time period.
The clock ins compare the length of day
you have set in your profile localization
preferences to the time period you are
clocked in.
If the clock in time is greater than the
length of day, you will see a red clock
icon beside the time entry. Hover over
this to see the amount of extra clocked in
time.
Any entries with clock in/out
notes will display a note icon to the
right of the date. Hovering over this will
show the attached note.
Editing a clock in entry
To edit an entry, click the three
dots to the left of the time entry
date.
For days with multiple clock
ins, you will need to expand the day
and to edit each entry individually.
Click the arrow to the right of the
total time for the day and select the
three dots to the left of the
individual entry in the expanded view.
You can also click the blue bar to
open the edit modal.
In the clocked time modal, you can update
the clock-in date, start/end times,
duration, and add notes.
To quickly edit a specific clock
in or clock out time, you can also click
the timestamp on the relevant day.
Deleting a clock in entry
To delete a clock in entry, select
the three dots to the left and choose
the delete option.
You will then be asked to confirm you
want to proceed with deleting the entry.
Viewing other users' time
To allow someone access to other
users' time logs, you will need to
grant them permission to manage people
and companies in their profile
permissions.
Once this permission has been
enabled, the user will have access to
the Time tab in other
users' profiles where they will be able to
see the clock in history for the selected
user.
They will not be able to see individual
time entries logged on projects/tasks
unless they have permission
to view other people's time on each project.
Note: If you do not want a
user to access other individuals' Time
section, you will need to remove their
permission to manage people and companies.
Exporting
To export your clock-in history, click the options button (three dots) in the top right of the list of clock-in entries.
Select Export to Excel from the dropdown menu.
For more information, see: Teamwork.com Beta
Program