✔️
Available on Grow and Scale subscriptions 1
This feature is also
dependent on your HubSpot subscription.
What | Connect your Teamwork.com and
HubSpot accounts so that you
and your team can link
HubSpot items (ex. deals) to
Teamwork.com items (ex. tasks)
or create workflows to
automate business
processes
between the two
platforms. |
Why |
|
Who |
|
When |
|
What | Connect your Teamwork.com and
HubSpot accounts so that you
and your team can link
HubSpot items (ex. deals) to
Teamwork.com items (ex. tasks)
or create workflows to
automate business
processes
between the two
platforms. |
Why |
|
Who |
|
When |
|
Before you
start
- The authenticated HubSpot account is
accessible to all Teamwork.com users with
access to the integration.
- You must be a member of a Teamwork.com
project and have the add tasks project permissions in
order to create tasks in that
project via HubSpot.
- You must have the relevant Teamwork.com profile permissions in order to create projects from templates in HubSpot.
- Private Teamwork.com task lists cannot be selected in HubSpot's workflow builder.
💡 Want more from HubSpot? Check out
HubSpot's documentation about using connected apps in
workflows.
Install the
Teamwork.com app in HubSpot
Connect your Teamwork.com and
HubSpot
accounts to create and link items
across the two platforms.
- Log in to HubSpot.
- Click the marketplace icon in
the
site's main navigation
menu.
- Select App
Marketplace.
- Enter Teamwork in
the
search field and press Enter /
Return on your keyboard.
- Select Teamwork.com from
the results.
- Click Install
app.
- Enter your Teamwork.com login
credentials to
authenticate.
The integration is set up for
your HubSpot site and paid users
in
Teamwork.com can use the
integration.
💡 The integration can
also be
enabled via Teamwork.com's My apps settings. The person enabling the
integration as well as site admins
can disable the integration from
Teamwork.com's My apps settings.
Create
Teamwork.com cards in
HubSpot
Create cards on HubSpot contacts,
companies, deals, or tickets to
display Teamwork.com project,
task, or
time log details.
- Log in to HubSpot.
- Select CRM from
the main navigation
menu.
- Choose an item type: Contacts,
Companies, Deals, or
Tickets. In this
example,
we're
using Deals.
- Go to the CRM cards panel on
the
deal (or other item) view's
right.
- Scroll to the Teamwork.com card.
- Click Actions.
- Choose an option:
- Create project:
- Create a new project
from
scratch or from a
template.
- Link an existing
project.
- Create task:
- Create a new task in a
specific
project.
- Link an existing
task.
- Create timelog.
- Fill out the Teamwork.com item's details. In this example, we're creating a new task.
- Click Create
task.
Once an item is created, it
is displayed as an entry in the
Teamwork.com card in the deal (or
other HubSpot item) view.
![](/desk/file/14057000/Screenshot 2024-06-12 at 16.17.24.png)
Link HubSpot
items in
Teamwork.com
Link HubSpot items to projects or
tasks in Teamwork.com
Projects
- Click Jump
to in
the main navigation menu, then
search for and select a
project.
- Click the three
dots (vertical
ellipsis) on the project
name's right.
- Switch to the Quick
add tab.
- Select Add HubSpot link.
- Choose the HubSpot item type
you want to link to (ex. deal,
company, contact,
ticket).
- Select the individual item to link (ex. the particular deal you want to link).
- Click Create
Link.
A HubSpot icon
is
displayed beside the
project
name.
Hover the HubSpot icon to
view
(and access) the linked
item.
Tasks
- Switch to the
project's List view.
- Click the HubSpot icon on a
task
name's right.
- Choose an item type: contact, company, deal, or ticket. In this example, we're using Deal.
- Fill out the item's
details.
- Click Create Link.
The Teamwork.com
task has an
easily accessible link to the
HubSpot
item. Hover the HubSpot icon
on the
project
name's right to view (and
access) the
linked item.
Create
Teamwork.com items with HubSpot
workflows
Once Teamwork.com has been
authenticated for HubSpot workflows,
supported Teamwork.com actions are
visible in HubSpot's workflow
builder.
- Log in to HubSpot.
- Click Automation in
the main navigation menu.
- Select Workflows.
- Choose a workflow:
- Select an existing workflow from the workflows list.
- Create a new workflow.
- Click a plus icon (
) in the workflow. If an existing workflow has multiple steps, click the plus at the point you want the action to occur.
- Search for "Teamwork" in the actions slide-out panel.
- Choose the Teamwork.com item you want to create:
- Create Task
- Create Project From Template
- Create Client
- Fill out the item's details.
- Task: Project, task list, task name are required.
- Project: Select a custom template to apply to the new project.📝 New projects created via HubSpot workflows must use an existing Teamwork.com project template.
- Client: Name (required), website, email, phone.
- Click Save.
- Build out the rest of your
workflow.
- Click Review and publish to turn the workflow on.
Each time the saved action is
triggered, a new task (or project) is
created in Teamwork.com.
Disconnect Teamwork.com
from HubSpot
The Teamwork.com user that installed the
integration, as well as site admins in the
owner company, can disable the integration for
all users.
- Click your profile icon in your
Teamwork.com site's main navigation
menu.
- Select My apps.
- Site
admins in the owner company can
also select Apps and
integrations to
disconnect via site
settings.
- Scroll to HubSpot.
- Click Disconnect on the HubSpot
card.
HubSpot is turned off for
all users
associated with your Teamwork.com
site.
💡 You can also
uninstall the
Teamwork.com app via HubSpot's marketplace
connected apps. Read HubSpot's documentation about managing apps.
Best
practices
- Create
context:
Link to HubSpot
deals from
Teamwork.com
projects so your
team can easily
understand the
full picture of
what they're
working on (and
check progress for
any relevant
work).
- Take
quick
action:
Create key
Teamwork.com
project
items as you
manage deals in
HubSpot, ensuring
that team members
can immediately
start working on
necessary
projects.
- Automate:
- Create
Teamwork.com automations to
take action in
Teamwork.com
when
deal
stages change in
HubSpot.
- Set up
HubSpot workflows to
create tasks and projects
in Teamwork.com when
certain HubSpot events
occur.
1. Also available on
legacy
subscriptions: Premium,
Enterprise.