Available on all Teamwork.com plans.
Feature overview
What
The Table view in the Everything area displays tasks from all projects you have access to in a spreadsheet-style layout. Use it to view, organize, and update work in one place.
Why
  • See tasks from multiple projects in one consolidated view.
  • Quickly sort, filter, and group work to find what needs attention.
  • Update task details directly in the table without opening each task individually.
  • Customize columns to support reporting, triage, and bulk task management workflows.
Who
  • All users with access to projects in your site.
  • Your permissions determine which projects and tasks you can view or edit, and whether you can create custom fields.
When
Use Table view when you need a detailed, cross-project view of tasks.
  • Example: Review overdue tasks across active client projects.
  • Example: Update assignees, priorities, or dates for multiple tasks more efficiently.
← Swipe to scroll

Best for
Table view is designed for working at scale and is best for cross-project task reviews, bulk updates, workload audits, and reporting workflows.
Everything Table view showing tasks across projects in a spreadsheet-style layout

Before you start

The Everything area shows items from all projects you have permission to access.

Only global custom fields are supported in Table view. Project-level custom fields are not available here.

Your permissions determine:
  • Which projects and tasks you can view.
  • Which tasks you can edit.
  • Whether you can create custom fields from the table.

Quick start

  1. Click Everything in the main navigation and select the Table tab.
  2. Add the columns you need for your workflow. See Customize columns below.
  3. Use filters, sort, or group tasks to focus on the right work.

Once your table is set up, you can review and update tasks directly without opening each task individually.

What you can do in Table view

Table view allows you to manage and update tasks across multiple projects in one place.

Use the Table view


Understand the layout

The Table view displays tasks in rows, with columns for key task details and project context. You can customize the columns shown based on the information you want to review or update.

Customize columns

Customize the table to show the task and project information most relevant to your workflow.
  1. Click the + icon in the table header to open the Add/remove columns panel.
  2. Turn columns on to show them in the table.
  3. Turn columns off to hide them from the table.
  4. Drag and drop columns in the panel to reorder them.
Add or remove columns panel in Everything Table view showing column toggles and drag handles for reordering
You can add columns for:
  • Task details such as assignee, priority, and stage.
  • Dates such as due date, start date, and date created.
  • Project context such as project and task list.
  • Time tracking such as estimated and logged time.
  • Custom fields.
Create custom fields
You can create a custom field directly from the columns panel by selecting Add custom field.

Custom fields created here are available across projects.
Start with fewer columns, then add more only when you need them. This makes large tables easier to scan and work with.

Edit tasks inline

Update task details directly in the table without opening each task individually.

You can edit fields such as:
  • Assignee
  • Dates
  • Priority
  • Stage
  • Custom field values

Search tasks

Use the search field to quickly find specific tasks in the table.

Search by task name or keywords to narrow down results.

View your tasks or all tasks

Use the toggle in the table header to switch between viewing your assigned tasks or all tasks you have permission to access.

This helps you focus on your own work or review work across your team.
everything table view toggle to view my tasks or all tasks

Bulk edit tasks

Select multiple tasks to update them at the same time.

Use bulk editing to quickly change fields such as assignee, dates, or priority across multiple tasks.

Export tasks

Export tasks from Table view for reporting or sharing outside Teamwork.com.

You can export to formats such as PDF, Excel, or Google Sheets.

everything table view options menu export options


Sort tasks

Click a column header to sort tasks by that field.

Examples:
  • Sort by due date to identify urgent work.
  • Sort by priority to focus on high-impact tasks.
  • Sort by assignee to review workload distribution.

Filter tasks

Use the Filter panel to narrow the tasks shown in the table.
  • Date
  • Date created
  • Assigned to
  • Project
  • Priority
  • Custom fields
Use filters to focus on specific tasks, such as overdue work, tasks assigned to one person, or tasks from a particular project.
Filter panel in Everything Table view showing filter options such as date, assignee, project, priority, and custom fields

Group tasks

Use the Group option to organize tasks in the table.
  • Default: Groups tasks by task list.
  • None: Displays a fully flat table for maximum flexibility.
Use task list grouping when you want more structure, or switch to a flat table when you want maximum flexibility for sorting, filtering, and scanning tasks.
Everything Table view showing grouped tasks by task list

View cross-project context

Cross-project context helps you understand where a task belongs without needing to open it first.

  • Project and task list
  • Company or client context
  • Workflow associated with the task or project, where applicable
Use a flat table with sorting and filters to quickly identify high-priority or overdue work across all projects.

Limitations

  • Only global custom fields are supported in Table view.
  • Grouping options are currently limited to task list grouping or a flat table.
  • Some actions may be restricted depending on your permissions.

Common use cases

  • Review overdue or at-risk tasks across all projects.
  • Reassign or reprioritize multiple tasks quickly.
  • Audit workload across team members.
  • Create reports using filters, sorting, and custom fields.

Best practices for Table view

  • Filter first: Narrow the table to the most relevant work before reviewing or editing tasks.
  • Show only useful columns: Remove extra columns to keep the table easier to scan.
  • Use sorting to prioritize: Sort by due date, priority, or assignee to quickly focus on the right work.
  • Standardize tracking: Use global custom fields when you need consistent reporting across projects.
  • Batch your updates: Make multiple edits in one pass to save time when managing large volumes of work.

Get more from Table view

  • Reporting: Use filters, sorting, and custom fields to identify trends and gaps across projects.
  • Prioritization: Surface urgent, high-impact, or overdue work more quickly.
  • Cross-project visibility: Review work across clients, teams, or departments from one place.
  • Efficiency: Reduce the time spent opening individual tasks by managing updates directly in the table.