✔ Applies
to Teamwork's Starter, Deliver, Grow,
and Scale subscriptions
| What | A breakdown of Teamwork Spaces'
access options and space &
page permissions. |
| Why |
|
| Who |
|
| When | As a Spaces user,
you need to
understand your permissions
and
feature access. As an
admin, you need to understand
the
different roles so that you
can
assign appropriate permissions
to
space members. |
| What | A breakdown of
Teamwork Spaces'
access options and
space & page
permissions. |
| Why |
|
| Who |
|
| When | A a Spaces
user, you need to understand
your permissions and feature
access. As an
admin, you need to
understand the
different
roles so that you can
assign appropriate
permissions to space
members. |
User
management
Access to Teamwork Spaces is synced
to your Teamwork site:
- The
Teamwork Spaces user count
matches the number of paid seats
in your main Teamwork
subscription.
- Existing
Teamwork standard
users have automatic access to
your
Teamwork Spaces site.
- Teamwork
owner company site administrators
are also administrators in
Teamwork
Spaces.
User access
permissions
The table below
outlines the
differences in the Spaces areas
users can access versus
administrators.
| Administrator | User | |
|---|---|---|
| Home | ✔ | ✔ |
| - Starred
spaces | ✔ | ✔ |
| - Starred
pages | ✔ | ✔ |
| - View
categories | ✔ | ✔ |
| - Manage
categories | ✔ | ✗ |
| Spaces | ✔ | ✔ |
| Required reading | ✔ | ✔ |
| Quick add | ✔ | ✔ |
| - Create a
space | ✔ | ✔ |
| - Add new page 1 | ✔ | ✔ |
| - Add page from
template 1 | ✔ | ✔ |
| - Import from
Confluence | ✔ | ✔ |
| Settings | ✔ | ✔ |
| -
Personal | ✔ | ✔ |
| - Tags | ✔ | ✔ |
| -
Create
tags | ✔ | ✔ |
| -
Manage own tags | ✔ | ✔ |
| -
Manage all tags | ✔ | ✗ |
| - Page
templates | ✔ | ✔ |
| -
Create templates | ✔ | ✔ |
| -
Edit templates 2 | ✔ | ✔ |
| -
Delete templates 2 | ✔ | ✔ |
| - API
keys | ✔ | ✔ |
| -
Webhooks | ✔ | ✗ |
| Subscription | ✔ | ✗ |
| Administrator | User | |
|---|---|---|
| Home | ✔ | ✔ |
| - Starred
spaces | ✔ | ✔ |
| - Starred
pages | ✔ | ✔ |
| - View
categories | ✔ | ✔ |
| - Manage
categories | ✔ | ✗ |
| Spaces | ✔ | ✔ |
| Required reading | ✔ | ✔ |
| Quick add | ✔ | ✔ |
| - Create a
space | ✔ | ✔ |
| - Add new page 1 | ✔ | ✔ |
| - Add page from
template 1 | ✔ | ✔ |
| - Import from
Confluence | ✔ | ✔ |
| Settings | ✔ | ✔ |
| -
Personal | ✔ | ✔ |
| - Tags | ✔ | ✔ |
| -
Create
tags | ✔ | ✔ |
| -
Manage own tags | ✔ | ✔ |
| -
Manage all tags | ✔ | ✗ |
| - Page
templates | ✔ | ✔ |
| -
Create templates | ✔ | ✔ |
| -
Edit templates 2 | ✔ | ✔ |
| -
Delete templates 2 | ✔ | ✔ |
| - API
keys | ✔ | ✔ |
| -
Webhooks | ✔ | ✗ |
| Subscription | ✔ | ✗ |
Space role
permissions
Use roles to manage users' access and
permissions within individual
spaces.
✔️
Editor and reader
roles are available via
the paid Spaces add-on.
The table below
outlines the
differences in each role's
permissions.
| Space manager / Site
admin | Editor | Reader | |
|---|---|---|---|
| Space access | |||
| Insights | ✔ | ✔ | ✔ |
| Space settings | ✔ | ✗ | ✗ |
| Permissions | ✔ | ✗ | ✗ |
| Organize | ✔ | ✔ | ✗ |
| Attachments | ✔ | ✔ | ✔ |
| - Manage
attachments | ✔ | ✔ | ✗ |
| Trash | ✔ | ✔ | ✔ |
| - Manage deleted
items | ✔ | ✔ | ✗ |
| Individual pages | ✔ | ✔ | ✔ |
| Space
actions | |||
| Star a space | ✔ | ✔ | ✔ |
| Create a space | ✔ | ✔ | ✔ |
| Delete space
attachments | ✔ | ✔ | ✗ |
| Delete a space | ✔ | ✗ | ✗ |
| Export a space to
PDF | ✔ | ✗ | ✗ |
Change space
details Icon,
title,
category, slug,
color | ✔ | ✗ | ✗ |
| Link space to
project | ✔ | ✗ | ✗ |
| Page
actions | |||
| Follow a page | ✔ | ✔ | ✔ |
| Star a page | ✔ | ✔ | ✔ |
| Copy link to page
page | ✔ | ✔ | ✔ |
| Print page as PDF | ✔ | ✔ | ✔ |
| View page comments | ✔ | ✔ | ✔ |
| - Add page comments | ✔ | ✔ | ✔ |
| Use reactions | ✔ | ✔ | ✔ |
| Save page to
templates | ✔ | ✔ | ✔ |
| Create new pages | ✔ | ✔ | ✗ |
| Edit a page | ✔ | ✔ | ✗ |
| - Toggle page full
width | ✔ | ✔ | ✗ |
| View inline comments | ✔ | ✔ | ✗ |
| - Add inline
comments | ✔ | ✔ | ✗ |
| Share a page | ✔ | ✔ | ✗ |
| Set page as required
reading | ✔ | ✔ | ✗ |
| Page privacy | ✔ | ✔ | ✗ |
| Add page banner | ✔ | ✔ | ✗ |
| Page settings | ✔ | ✔ | ✗ |
| Move a page | ✔ | ✔ | ✗ |
| Duplicate a page | ✔ | ✔ | ✗ |
| View page version
history | ✔ | ✔ | ✗ |
| Delete a page | ✔ | ✔ | ✗ |
| Create tags | ✔ | ✔ | ✗ |
| Apply tags to pages | ✔ | ✔ | ✗ |
| Space manager /
Administrator | Editor | Reader | |
|---|---|---|---|
| Space access | |||
| Insights | ✔ | ✔ | ✔ |
| Space settings | ✔ | ✗ | ✗ |
| Permissions | ✔ | ✗ | ✗ |
| Organize | ✔ | ✔ | ✗ |
| Attachments | ✔ | ✔ | ✔ |
| - Manage
attachments | ✔ | ✔ | ✗ |
| Trash | ✔ | ✔ | ✔ |
| - Manage deleted
items | ✔ | ✔ | ✗ |
| Individual pages | ✔ | ✔ | ✔ |
| Space
actions | |||
| Star a space | ✔ | ✔ | ✔ |
| Create a space | ✔ | ✔ | ✔ |
| Delete space
attachments | ✔ | ✔ | ✗ |
| Delete a space | ✔ | ✗ | ✗ |
| Export a space to
PDF | ✔ | ✗ | ✗ |
Change space
details Icon,
title,
category, slug,
color | ✔ | ✗ | ✗ |
| Link space to
project | ✔ | ✗ | ✗ |
| Page
actions | |||
| Follow a page | ✔ | ✔ | ✔ |
| Star a page | ✔ | ✔ | ✔ |
| Copy link to page
page | ✔ | ✔ | ✔ |
| Print page as PDF | ✔ | ✔ | ✔ |
| View page comments | ✔ | ✔ | ✔ |
| - Add page comments | ✔ | ✔ | ✔ |
| Use reactions | ✔ | ✔ | ✔ |
| Save page to
templates | ✔ | ✔ | ✔ |
| Create new pages | ✔ | ✔ | ✗ |
| Edit a page | ✔ | ✔ | ✗ |
| - Toggle page full
width | ✔ | ✔ | ✗ |
| View inline comments | ✔ | ✔ | ✗ |
| - Add inline
comments | ✔ | ✔ | ✗ |
| Share a page | ✔ | ✔ | ✗ |
| Set page as required
reading | ✔ | ✔ | ✗ |
| Page privacy | ✔ | ✔ | ✗ |
| Add page banner | ✔ | ✔ | ✗ |
| Page settings | ✔ | ✔ | ✗ |
| Move a page | ✔ | ✔ | ✗ |
| Duplicate a page | ✔ | ✔ | ✗ |
| View page version
history | ✔ | ✔ | ✗ |
| Delete a page | ✔ | ✔ | ✗ |
| Create tags | ✔ | ✔ | ✗ |
| Apply tags to pages | ✔ | ✔ | ✗ |
1. Quick Add a page and Add page from template are options in the quick add (+) while viewing an individual space.
2. Only a page template's creator and administrators can edit and delete page templates.