Within Teamwork Projects, you can quickly add new tasks no matter which part of your site you are currently in, by using the Quick Add button in the top right above the search bar:

You can click the 'Add Task' option, or you can use our keyboard shortcuts by pressing 'Q' on your keyboard to bring up the menu then press 'T'.

When you choose to add a task in this menu, you will need to pick which project and which task list you want to add it to first from the drop down within the modal.

You can then add tasks to that task list directly in the quick add task window - all without leaving the screen you were viewing:

Adding task details

You can use shortcodes to set the details of the task from here, these are the same as the commands you can use when you create a task via email, such as:


  • ! = Low Priority
  • !! = Medium Priority
  • !!! = High Priority

  • @username
Due date:

  • [22/03/2012] (use the date format that you have set in your profile localisation options)
  • [today]
  • [next week]
  • [friday]
Start date (by including two dates, the first will be set as the start date and the second will be the due date):

  • [today] [next monday] - This task will start today and is due next week
  • [22/12/2015] [16/12/2015] - Start on 16th Dec and will be due 22nd Dec
Estimated time:

  • [40m]
  • [1h]
  • [1h 10m]
  • [.5]

  • #tag1
  • #tag1 #tag2 #tag3 

  • {task description}

Adding subtasks

When adding tasks using the quick add modal, you can add subtasks to the parent tasks you are creating.

  • Subtasks: - subtask name or #subtask
    • Sub subtask: -- sub subtask name or ##sub subtask name
  • Keep adding - or # for another level deep of subtasks

Adding tasks from highlighted text

You can also create tasks from text you have highlighted within a project, such as a comment, or part of a notebook.

Once the text is selected, you can create a task using keyboard shortcuts, by pressing “Q” and “T” on your keyboard.

You can also click the Quick Add menu near the top of your site, and select 'Add Task', it will then use the text as the names for new tasks:

Note: If you highlight text over multiple separate lines in a notebook, it will take each line as an individual task.

For more information, see: Using the Quick Add Menu