Use Time Blocks in My Calendar - Teamwork.com Support

✔️ Available (with limits) on paid per-user based subscriptions.

_{See the
"Feature access" section
below for more
information.}

What	Plan your day and week by creating time blocks for the projects and tasks you're working on. My calendar is your personal calendar view where you can see your scheduled/ongoing tasks.
Why	Understand your day-to-day priorities at a glance. Reallocate time blocks when conflicts arise. Track your time directly from time blocks, ensuring your time is always accounted for.
Who	Site admins and standard users can: Access 'My calendar.' View their assigned tasks and update & reschedule ones they have permission to edit. Create and manage time blocks. Log time from time blocks to projects they have permission to log time on.
When	Anytime you need to plan out your priorities for the working week.

What	Plan your day and week by creating time blocks for the projects and tasks you're working on. My calendar is your personal calendar view where you can see your scheduled/ongoing tasks.
Why	Understand your day-to-day priorities at a glance. Reallocate time blocks when conflicts arise. Track your time directly from time blocks, ensuring your time is always accounted for.
Who	Site admins and standard users can: Access 'My calendar.' View their assigned tasks and update & reschedule ones they have permission to edit. Create and manage time blocks. Log time from time blocks to projects they have permission to log time on.
When	Anytime you need to plan out your priorities for the working week.

Before you start

Time blocks are time-based slots and cannot be created in the all-day panel.
You can create overlapping time blocks.
Calendar time blocks are not counted as unavailable time in Workload Planner or Schedule views.

Feature access

The functionality available to you in 'My calendar' depends on your Teamwork.com subscription.

Feature	Free Forever	Starter	Deliver _{(& Pro)}	Grow _{(& Premium)}	Scale _{(& Enterprise)}
View My calendar	✔	✔	✔	✔	✔
Create time blocks	✗	✗	✔	✔	✔
Log time against time blocks	✗	✗	✗	✔	✔

Feature	Free Forever	Starter	Deliver _{(& Pro)}	Grow _{(& Premium)}	Scale _{(& Enterprise)}
View My calendar	✔	✔	✔	✔	✔
Create time blocks	✗	✗	✔	✔	✔
Log time against time blocks	✗	✗	✗	✔	✔

Glossary

Term	Purpose
All-day panel	Displays your assigned tasks that fall completely or partially within the week being viewed.
Time block	Time blocks represent focus time on a particular project or task.
Time log	Once you log time against a time block, the time block becomes a time log. It remains visible in the calendar.

Create a time block

Create time blocks for focus time on a particular task or project.

Click Home in Teamwork.com's main navigation menu.
Switch to the My calendar tab.
Click Add time block in the view's top right. Alternatively, click a time slot in the calendar.
Select a project. This is required — each time block must be associated with a project.
Choose a task. This is optional — use it when your focus time is task-based.
Adjust the time block's start and end time.
Set the time block's date. The current date is populated by default.
Enter a description. This is optional but can help add context about what your working on.
Click Create time block.

Create time blocks from assigned tasks

Drag a task from the all-day panel and drop it to a time slot within the main calendar. You can create time blocks from any tasks visible in your calendar.
Review the time block's details. It automatically populates with the origin task (and associated project) and the time/date you dropped it to.
Click Create time block.

Create time blocks from the task planner

Tasks with no dates and tasks with dates falling outside of the period being viewed are accessible via the task planner tray. You can drag tasks from this tray into your calendar to create time blocks — work on any task in any week, regardless of the task's start and due dates.

Click Task planner in the calendar's top right.
Scroll to the task you want to schedule. Tasks are grouped based on their current due dates (ex. late, today, no date) — all tasks are shown here, including ones already scheduled within the period being viewed.
Click and hold the task, then drag it to a slot in the calendar's main area.

A time block is created for the task on the chosen day.

Manage time blocks

Reschedule a time block

Easily reschedule time blocks by dragging and dropping them to different time slots (on the same day or another day) in the calendar.

Change a time block's duration

Start time: Drag the time block's top edge up or down and drop it to a new start time.
End time: Drag the time block's bottom edge up or down and drop it to a new end time.

💡 Need to reschedule outside of the current period? Click the time block, then select the pencil icon in the pop-up to choose a date outside the calendar's currently visible week.

Edit a time block

Click a time block.
Select the pencil icon in the pop-up's top right.
Update the time block's details (project, task, start & end time, date, description).
Click Save changes.

Delete a time block

Click a time block.
Select the trash can icon in the pop-up's top right.
Update the time block's details (project, task, start & end time, date, description).
Click Save changes.

Log time from time blocks

Log time directly from time blocks, ensuring your time is always accounted for.

Log time

Click Home in Teamwork.com's main navigation menu.
Switch to the My calendar tab.
Hover over a time block.
Click the clock icon () in the time block's top left.

A time log is automatically created in the associated project (and is associated with the task, if selected) for the time block's duration. This time log is visible across all relevant time views including your personal timesheet.

The time block is converted to a time log on the calendar.

Delete logged time

Click Home in Teamwork.com's main navigation menu.
Switch to the My calendar tab.
Hover over the time log. Time logs are denoted with a clock icon.
Click the purple clock icon in the time log's top left.
Click Yes, delete time log to confirm.

The time log is deleted and all references to it are removed. The time log reverts to a time block in the calendar.

Best practices

Build habits: Set your daily routine off on the right foot by checking your personal calendar for a birds eye view of what you have going on.
Structure your day: Use time blocks to segment your day so that you can easily see what you should be working on and reallocate when necessary.
Track your time: Make sure your billable time is accounted for by creating time logs from your time blocks.

Knowledge Base