Within Teamwork, you can use special characters to quickly set properties such as assignee or due date when you create or edit task cards in board view.

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When you type a supported character in the task title area, a menu will open showing options that you can choose from. You can also continue typing the full value directly.

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Auto-complete options

The auto-complete suggestions will automatically display when a specific characters are entered:

  • Assign a person: @name
  • Add a tag: #tag
  • Set priority:
    • Low: !
    • Medium: !!
    • High: !!!
  • Set estimated time: 
    • ~hours:minutes (such as 4:30)
    • ~hours.fraction (4.5)
    • ~hours,fraction (4,5)
    • ~x hours x minutes (4 hours 30 minutes)
    • ~xhxm (4h30m)
  • Set start/due date:
    • [start day] (such as start today, start tomorrow, start next week)
    • [start date] (using the date format in your preferences, such as DD/MM/YY or MM/DD/YY)
    • [due day]
    • [due date]
  • Choose a task list: (task list name)

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To select an option from a menu, you can use your mouse/touchscreen, or use the keyboard cursor keys to navigate the list and use Enter to apply it.

Duration/time spent formats ( ~ )

  • Hours:minutes (e.g “4:30”)
  • Hours.hour-fraction (e.g “4.5” = 4 hours 30 minutes)
  • Hours,hour-fraction (e.g “4,5” = 4 hours 30 minutes)
  • Number Unit* (e.g “4 hours 30 minutes”, “4h30m”, “1 week 2 days 3 hours 4 minutes”, “4m3h2d1w”, etc - it’s quite flexible and the units are in the user’s selected language)

Date formats ( [ )

  • Predefined options, e.g “start tomorrow”, “due next week”, “today start”. It’s enough to type only a part of each word. The options are in the user’s selected language.
  • The expected date format is based on the date format selected in the preferences, however, the parsing is flexible, e.g “.” or “/” can be used in place of “-”, year can be entered as 2 digits, incomplete dates, etc. The preview is displayed, so that the user knows what to expect when they accept the auto-complete.
  • When entering a specific date, the user can type a word “start” or “due”, too, in their selected language.

When assigning users or adding tags, any ones already associated with the card/task will be omitted from the suggestion list. Teams and companies will also be omitted if all their users are already assigned to the card/task.

For more information, see: Using Board View for Tasks