Within Teamwork Desk, you can create a smart inbox which allows you to filter tickets based on certain conditions to the smart inbox.



To create a smart inbox, go to the Tickets area of your site.

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Click Add New in the top right hand corner and select New Smart Inbox from the dropdown menu. 

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The General section of the smart inbox form will allow you to: 

  • Create a name (required)
  • Add a Description
  • Share the smart inbox with all agents
  • Group the tickets within the smart inbox by assignee, inbox, priority, source, status, or type. 


Below the General section, you can choose the conditions that control which tickets will be included in your smart inbox. 

You can add one or multiple conditions where tickets will be included if any of those conditions is matched. You can also set conditions where you want tickets included when all selected conditions are matched.

Use the plus icon to add each new condition. You can build your condition by choosing from a list of information types such as assignee, tag, or inbox.


Depending on the type of information, your condition might be based on whether some content matches in different ways, including:

  • Is equal to
  • Is not equal to
  • Contains
  • Does not contain
  • Starts with
  • Ends with
  • Matches regex pattern
  • Is
  • Has an attachment
  • Does not have an attachment
Once complete, you can select Create Smart Inbox or Create & view tickets, which will create the smart inbox and open a preview pane of associated tickets. 

You can now interact with tickets in your Smart Inbox from the left-hand pane. The inbox will continue to update with new tickets that fit your conditions.

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For more information, see: Smart Inboxes Overview